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Automated agenda packet transcript and first-pass audit leads
Miami Agenda Packet 07/21/2026 #5996
Generated from the official City of Miami AgendaCenter PDF. These are audit leads and searchable text, not findings of wrongdoing.
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Packet Snapshot
107 PDF pages. 244,926 extracted text characters. 30 money references captured for first-pass review.
contract: 195amendment: 45budget: 38insurance: 25claims: 24fire: 23grant: 17legal: 17MSUA: 12police: 9audit: 6purchase order: 4credit card: 4bond: 2transfer: 1
First-Pass Money References
Use these as starting points for invoice, purchase order, contract, transfer, grant, and budget-authority checks.
| Page | Amount | Nearby extracted text |
|---|---|---|
| p. 6 | $1,198.88 | $ 4,203.18 STREET / ALLY KEMP STONE BASE $1,198.88 KEMP STONE BASE $114.16 NEO CONCRETE CONCRETE - PO #26-01262 $5,365.00 NEO |
| p. 6 | $114.16 | BASE $1,198.88 KEMP STONE BASE $114.16 NEO CONCRETE CONCRETE - PO #26-01262 $5,365.00 NEO CONCRETE CONCRETE - PO #26-01262 $14,874.50 NEO |
| p. 6 | $5,365.00 | BASE $114.16 NEO CONCRETE CONCRETE - PO #26-01262 $5,365.00 NEO CONCRETE CONCRETE - PO #26-01262 $14,874.50 NEO CONCRETE CONCRETE - PO #26-01262 $39,880.00 WHI |
| p. 6 | $14,874.50 | CONCRETE - PO #26-01262 $5,365.00 NEO CONCRETE CONCRETE - PO #26-01262 $14,874.50 NEO CONCRETE CONCRETE - PO #26-01262 $39,880.00 WHITE CAP QUICLOAD BOMETALS - PO #26-01441 $ 436.00 WHIT |
| p. 6 | $39,880.00 | CONCRETE - PO #26-01262 $14,874.50 NEO CONCRETE CONCRETE - PO #26-01262 $39,880.00 WHITE CAP QUICLOAD BOMETALS - PO #26-01441 $ 436.00 WHITE CAP QUICLOAD BOMETALS - PO #26-01441 $ 545.00 WHITE |
| p. 6 | $69,764.29 | EPOXY DOWELLS - PO #26-01375 & 27-00094 $ 6,478.75 TOTAL $69,764.29 STREET / STADIUM KEMP STONE BASE - PO #26-01033 & PO #26-01459 $ 1,923.73 BOK FINANCIAL MIAMI SUA REF REV BDS 2016 BOND $ |
| p. 7 | $88,634.72 | TOTAL GENERAL FUND $ 53,091.20 TOTAL OTHER FUNDS $88,634.72 TOTAL GOVERNMENTAL FUNDS $ 142,281.40 |
| p. 7 | $142,281.40 | TOTAL OTHER FUNDS $88,634.72 TOTAL GOVERNMENTAL FUNDS $ 142,281.40 7 Miami City Council Regular Meeting MEETING DATE: |
| p. 10 | $114,413.00 | QUARTERLY DUES - 7.26-9.26 $ 1,553.97 BROWN & BROWN INSURANCE WORKERS COMP INSURANCE - PO #27-00089 $ 114,413.00 BROWN & BROWN INSURANCE LIFE & HEALTH INSURANCE - PO #26-01426 $ 8,295.00 TOTAL $ 124,2 |
| p. 10 | $124,261.97 | LIFE & HEALTH INSURANCE - PO #26-01426 $ 8,295.00 TOTAL $ 124,261.97 CAPITAL IMPROVEMENT - POLICE FIRST NATIONAL BANK 2023 RAM 1500 CREW CAB $ 1,433.18 FIRST NATIONAL BANK 2023 RAM 1500 CREW CAB |
| p. 11 | $218,791.36 | ENERAL FUND $ 67,688.18 TOTAL OTHER FUNDS $ 218,791.36 TOTAL GOVERNMENTAL FUNDS $ 290,747.46 |
| p. 11 | $290,747.46 | OTHER FUNDS $ 218,791.36 TOTAL GOVERNMENTAL FUNDS $ 290,747.46 11 Miami City Council Regular Meeting MEETING DA |
| p. 14 | $100.00) | inance, unless the carport is grandfathered in. This will allow the city to ensure that carports are being maintained. There is a one hundred dollar ($100.00) per day fine plus the permit costs for violating the ordinance. Misty Barnes, the City Attorney, recommended amending the ordinance to include language that would give the Community Develop |
| p. 15 | $120.00) | nager to Sign Caitlyn Baker explained that the agreement with Mission Telecom would reduce the cost of each hot spot from one hundred twenty dollars ($120.00) a year to eighty-four dollars ($84.00) a year. Councilmember Jones made a motion to approve the agreement with Mission Telecom for hotspot services for Miami Public Library, authorize City |
| p. 15 | $84.00) | at the agreement with Mission Telecom would reduce the cost of each hot spot from one hundred twenty dollars ($120.00) a year to eighty-four dollars ($84.00) a year. Councilmember Jones made a motion to approve the agreement with Mission Telecom for hotspot services for Miami Public Library, authorize City Manager to sign. The motion was second |
| p. 29 | $1,099,040.81 | TOTAL OTHER FUNDS $ 261,672.69 TOTAL GOVERNMENTAL FUNDS $ 1,099,040.81 Council Page 17 of 30 July 07, 2026 |
| p. 30 | $99.81 | CLAIMS MAY 16, 2026 – JUNE 1, 2026 LEGAL DEPARTMENT FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $99.81 ODCR - MAY TOOLS $5.00 TOTAL $104.81 COURT AMAZON MKTPL - FILES |
| p. 30 | $5.00 | DEPARTMENT FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $99.81 ODCR - MAY TOOLS $5.00 TOTAL $104.81 COURT AMAZON MKTPL - FILES $50.88 AMAZON MKTPL - PAPER |
| p. 30 | $104.81 | 1 ODCR - MAY TOOLS $5.00 TOTAL $104.81 COURT AMAZON MKTPL - FILES $50.88 AMAZON MKTPL - PAPER $13.18 TOTAL |
| p. 30 | $50.88 | $104.81 COURT AMAZON MKTPL - FILES $50.88 AMAZON MKTPL - PAPER $13.18 TOTAL $64.06 POLICE DEPARTMENT FIRSTNET - |
| p. 30 | $13.18 | 4.81 COURT AMAZON MKTPL - FILES $50.88 AMAZON MKTPL - PAPER $13.18 TOTAL $64.06 POLICE DEPARTMENT FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $1,432.58 FIRSTNET - |
| p. 30 | $64.06 | AMAZON MKTPL - PAPER $13.18 TOTAL $64.06 POLICE DEPARTMENT FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $1,432.58 FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $689.18 TOTAL |
| p. 30 | $1,432.58 | $64.06 POLICE DEPARTMENT FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $1,432.58 FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $689.18 TOTAL $2,121.76 FIRE DEPARTMENT WALMART.COM |
| p. 30 | $689.18 | DEPARTMENT FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $1,432.58 FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $689.18 TOTAL $2,121.76 FIRE DEPARTMENT WALMART.COM - FOLDERS $9.99 WALMART.COM - |
| p. 30 | $2,121.76 | 8 FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $689.18 TOTAL $2,121.76 FIRE DEPARTMENT WALMART.COM - FOLDERS $9.99 WALMART.COM - OFFSUPPS $40.16 ACE HDWE - SEAFOAMOIL |
| p. 30 | $9.99 | $2,121.76 FIRE DEPARTMENT WALMART.COM - FOLDERS $9.99 WALMART.COM - OFFSUPPS $40.16 ACE HDWE - SEAFOAMOIL $12.99 OTTAWA TAG-BOAT DECAL |
| p. 30 | $40.16 | E DEPARTMENT WALMART.COM - FOLDERS $9.99 WALMART.COM - OFFSUPPS $40.16 ACE HDWE - SEAFOAMOIL $12.99 OTTAWA TAG-BOAT DECAL $28.50 OTTAWA TAG-BOAT DECAL |
| p. 30 | $12.99 | $9.99 WALMART.COM - OFFSUPPS $40.16 ACE HDWE - SEAFOAMOIL $12.99 OTTAWA TAG-BOAT DECAL $28.50 OTTAWA TAG-BOAT DECAL $2.32 WM SUPERCENTER - BATTERY |
| p. 30 | $28.50 | $40.16 ACE HDWE - SEAFOAMOIL $12.99 OTTAWA TAG-BOAT DECAL $28.50 OTTAWA TAG-BOAT DECAL $2.32 WM SUPERCENTER - BATTERY $22.85 CONTROLLED ENVIRONMEN - TURNOUTSOAP |
| p. 30 | $2.32 | $12.99 OTTAWA TAG-BOAT DECAL $28.50 OTTAWA TAG-BOAT DECAL $2.32 WM SUPERCENTER - BATTERY $22.85 CONTROLLED ENVIRONMEN - TURNOUTSOAP $377.59 WALMART.COM - SUPPS |
Public Review Checklist
- Compare claims and purchase-order items against invoices and council approval.
- Review transfers, amendments, grants, restricted funds, debt service, and contracts.
- Check whether agenda attachments are complete and whether minutes later match the actions taken.
- Use the official PDF with this transcript because table extraction can preserve awkward spacing.
Full Transcript
Transcript pages 1-20
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on the Claims List for Fiscal Year 2025-2026
PRESENTER: City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
7.21.26 CITY FY 25-26.pdf
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CITY - PURCHASE ORDERS PRESENTED
DATE 7.21.26 FY 25-26
VENDOR DESCRIPTION
COURT
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 4.44
TOTAL $ 4.44
POLICE DEPARTMENT
FUELMAN FUEL USAGE 6.22.26 - 6.28.26 $ 1,467.77
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 1,352.65
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 24.89
WORKING HANDS CAR WASH CAR WASHES - JUNE $ 222.00
TRANS UNION BACKGROUND CHECK - JUNE $ 175.00
SOONER PRINTING BUSINESS CARDS $ 120.00
SEAN MCDONALD PER DIEM - PO #27-00064 $ 18.75
ROCIC TRAINING - PO #27-000 $ 500.00
TOTAL $ 3,881.06
FIRE DEPARTMENT
FUELMAN FUEL USAGE 6.22.26 - 6.28.26 $ 335.10
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 436.85
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 0.74
OTA PIKE PASS TOLL CHARGES - JUNE $ 38.10
TOTAL $ 810.79
EMERGENCY MANAGEMENT
OK GLASS & MIRROR WINDSHIELD - PO #26-01271 $ 275.00
KATNER MILLS STRUTS, BALL & JOINTS - PO #26-01270 $ 1,374.87
TOTAL $ 1,649.87
POLICE COMMUNICATION
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 4.12
TOTAL $ 4.12
CODE COMPLIANCE
FUELMAN FUEL USAGE 6.22.26 - 6.28.26 $ 135.18
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 146.25
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 401.99
OK UNIFORM BUILDING CODE STATE PERMIT FEE - JUNE $ 380.00
TOTAL $ 1,063.42
RISK MANAGEMENT
NORTHEAST TECH TRAINING - ERGONOMICS $ 50.00
TOTAL $ 50.00
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STREET DEPARTMENT
FUELMAN FUEL USAGE 6.22.26 - 6.28.26 $ 1,211.43
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 214.04
KATNER MILLS OIL FILTER $ 32.44
KATNER MILLS BATTERY $ 130.15
KATNER MILLS COUPLER $ 62.45
KATNER MILLS COUPLER & O-RING $ 107.98
KATNER MILLS FILTERS $ 407.62
KATNER MILLS AIR BRAKE TUBING & FITTING $ 7.98
OTA PIKE PASS TOLL CHARGES - JUNE $ 36.55
ACE HARDWARE WATER $ 13.98
ACE HARDWARE NIPPLES & AIR COUPLER $ 37.92
HILLBILLY PUMPING & HAULING PORTABLE TOILETS $ 105.00
TOTAL $ 2,367.54
CEMETERY
FUELMAN FUEL USAGE 6.22.26 - 6.28.26 $ 233.59
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 329.55
TOTAL $ 563.14
MUNICIPAL BUILDING (FACILITIES)
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 70.33
RYNO DRAIN & PLUMBING LABOR & PARTS - PO #27-00018 $ 174.00
TOTAL $ 244.33
SPORTS ACTIVITIES
FUELMAN FUEL USAGE 6.22.26 - 6.28.26 $ 195.31
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 103.13
SOONER PRINTING CAMPING PERMITS $ 258.00
INVESTIGATIVE CONCEPTS BACKGROUND CHECKS - PO #27-00056 $ 2,244.30
TOTAL $ 2,800.74
SWIMMING POOL
ARLAN PH DOWN LO & CYAN STABIL - PO #27-00054 $ 2,194.91
ARLAN AZONE - PO #27-00055 $ 2,002.75
TOTAL $ 4,197.66
ANIMAL CONTROL
RYNO DRAIN & PLUMBING LABOR & PARTS - PO #27-00018 $ 1,000.00
MELINDA MAYFIELD SPAY & NEUTERS - PO #27-00107 $ 610.00
TOTAL $ 1,610.00
PARKS
FUELMAN FUEL USAGE 6.22.26 - 6.28.26 $ 444.31
FUELMAN FUEL USAGE 6.29.26 - 7.5.26 $ 767.18
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DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 2.17
KATNER MILLS FILTER $ 3.99
O'REILLY AUTO PARTS WINDOW & DOOR HANDLES $ 44.55
TOTAL $ 1,262.20
LIBRARY
JAMES RIVER MECHANICAL LABOR & MATERIALS - PO #27-00029 $ 631.50
TOTAL $ 631.50
GENERAL GOVERNMENT
DEPT. OF PUBLIC UTILITIES POSTAGE - CITY CLERK - JUNE $ 8.46
DEPT. OF PUBLIC UTILITIES POSTAGE - GENERAL GOV - JUNE $ 197.83
ZANEVAN ENGINEERING PROFESSIONAL SERVICES 22ND ST BRIDGE $ 3,525.50
HALL ESTILL PROFESSIONAL SERVICES - PO #26-01492 $ 10,691.44
HALL ESTILL PROFESSIONAL SERVICES - PO #26-01492 $ 5,423.98
CRAWFORD & ASSOCIATE PROFESSIONAL SERVICES - $ 7,900.00
TOTAL $ 27,747.21
HUMAN RESOURCES
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 3.18
THOMAS HOFFMAN FITNESS FOR RETURN TO WORK - PO #26-01415 $ 4,200.00
TOTAL $ 4,203.18
STREET / ALLY
KEMP STONE BASE $1,198.88
KEMP STONE BASE $114.16
NEO CONCRETE CONCRETE - PO #26-01262 $5,365.00
NEO CONCRETE CONCRETE - PO #26-01262 $14,874.50
NEO CONCRETE CONCRETE - PO #26-01262 $39,880.00
WHITE CAP QUICLOAD BOMETALS - PO #26-01441 $ 436.00
WHITE CAP QUICLOAD BOMETALS - PO #26-01441 $ 545.00
WHITE CAP QUICLOAD BOMETALS - PO #26-01441 $ 872.00
WHITE CAP EPOXY DOWELLS - PO #26-01375 & 27-00094 $ 6,478.75
TOTAL $69,764.29
STREET / STADIUM
KEMP STONE BASE - PO #26-01033 & PO #26-01459 $ 1,923.73
BOK FINANCIAL MIAMI SUA REF REV BDS 2016 BOND $ 2,250.00
TOTAL $ 4,173.73
CAPITAL IMPROVEMENT - FIRE
NAFECO LEATHER BOOTS $ 921.00
TOTAL $ 921.00
MCVB
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INTEGRIS MIAMI HOSPITAL AMBULANCE SERVICE - 8 MAN GAME $ 350.00
OTA PIKE PASS TOLL CHARGES - JUNE $ 48.48
HUGO'S INDUSTRIAL SUPPLY TOWELS $ 107.78
TOTAL $ 506.26
AIRPORT
DEPT. OF PUBLIC UTILITIES POSTAGE - JUNE $ 18.50
AIRPORT LIGHTING COMPANY LED MODULE $ 47.00
AIRPORT LIGHTING COMPANY LED MODULE - PO #26-01449 $ 657.60
DBT TRANSPORTATION AIR TEMP SEMSOR - PO #26-01437 $ 2,748.86
GARVER PRO ENG SERVICES THRU 5.29.26 - PO #27-000 $ 9,797.48
TOTAL $ 13,269.44
OFF CYCLE CHECKS / DRAFTS
FIRST NATIONAL BANK MONTHLY SERVICE - JUNE - MCVB $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - MCVB $ 5.06
FIRST NATIONAL BANK MONTHLY SERVICE - JUNE - SENIOR CENTER $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - SENIOR CENTER $ 14.36
FIRST NATIONAL BANK MONTHLY SERVICE - JUNE - FINANCE $ 29.95
FIRST NATIONAL BANK MONTHLY SERVICE - JUNE - PARKS $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - PARKS $ 155.45
FIRST NATIONAL BANK MONTHLY SERVICE - JUNE $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES $ 121.35
FIRST NATIONAL BANK MONTHLY SERVICE - JUNE - FACILITIES $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - FACILITIES $ 79.56
TOTAL $ 555.48
TOTAL GENERAL FUND $ 53,091.20
TOTAL OTHER FUNDS $88,634.72
TOTAL GOVERNMENTAL FUNDS $ 142,281.40
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on the Claims List for Fiscal Year 2026-2027
PRESENTER: City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
7.21.26 CITY FY 26-27.pdf
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CITY - PURCHASE ORDERS PRESENTED
DATE 7.21.26 FY 26-27
VENDOR DESCRIPTION
FIRE DEPARTMENT
STERICYCLE MONTHLY SUBSCRIPTION - JULY $ 186.73
O'REILLY AUTO PARTS ABSORBENT $ 79.96
KATNER MILLS OIL DRY $ 89.94
KATNER MILLS NEEDLES $ 13.99
AUTOZONE DURALAST POLY $ 14.77
TOTAL $ 385.39
EMERGENCY MANAGEMENT
FOUR CORNERS ER MANAGE 2026 CONFERENCE REGISTRATION - G & G LONGAN $ 400.00
TOTAL $ 400.00
POLICE COMMUNICATION
SHANNON FIELDS PER DIEM - PO #27-00079 $ 321.75
VALERIE BARGER MILEAGE - PO #27-00081 $ 177.32
VALERIE BARGER PER DIEM - PO #27-00080 $ 321.75
DEBORAH UNTEREKER PER DIEM - PO #27-00101 $ 321.75
TOTAL $ 1,142.57
RISK MANAGEMENT
NORTHEAST TECH TRAINING - DISTRACTED DRIVING $ 50.00
BROWN & BROWN INSURANCE GENERAL LIABILITY $ 418.33
BROWN & BROWN INSURANCE CYBER LIABILITY - PO #27-000 $ 6,784.58
BROWN & BROWN INSURANCE AVIATION POLICY - PO #27-000 $ 4,380.00
BROWN & BROWN INSURANCE EQUIPMANT BREAKDOWN - PO #27-000 $ 18,601.00
TOTAL $ 30,233.91
STREET DEPARTMENT
KATNER MILLS ECCO LIGHT $ 96.99
ACE HARDWARE WATER $ 13.98
TOTAL $ 110.97
CEMETERY
VAST DATA CONCEPTS SOFTWARE & SUPPORT - PO #27-00023 $ 5,748.00
TOTAL $ 5,748.00
MUNICIPAL BUILDING (FACILITIES)
KONE ELEVATOR MAINTENANCE - JULY $ 189.21
TOTAL $ 189.21
SWIMMING POOL
HUGO'S INDUSTRIAL SUPPLY TRASH BAGS $ 157.08
TOTAL $ 157.08
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ANIMAL CONTROL
MELINDA MAYFIELD SPAY & NEUTERS $ 260.00
MELINDA MAYFIELD SPAY & NEUTERS $ 160.00
TOTAL $ 420.00
LIBRARY
KONE ELEVATOR MAINTENANCE - JULY $ 189.21
MIDWEST TAPE DVD'S $ 109.92
ENVISIONWARE LIB RESISTER SUB RENEWAL - PO #27-00035 $ 525.00
ENVISIONWARE LIB PRINT MANAGEMENT SUB RENEWAL - PO #27-00033 $ 1,545.62
LIBRARY PASS COMICS PLUS RENEWAL - PO #27-00039 $ 1,228.50
TOTAL $ 3,598.25
GENERAL GOVERNMENT
OML MAYORS COUNCIL MEMBERSHIP $ 200.00
CIVICPLUS SUPPLEMENTATION SUBSCRIPTION - PO #27-00019 $ 4,751.01
GRAND GATEWAY ANNUAL MEMBERSHIP 7.1.26 - 6.30.27 - PO #27-00017 $ 6,000.00
OML OML MEMBERSHIP - PO #27-00016 $ 14,351.79
TOTAL $ 25,302.80
INSURANCE FUND
LUCET - NEW DIRECTION QUARTERLY DUES - 7.26-9.26 $ 1,553.97
BROWN & BROWN INSURANCE WORKERS COMP INSURANCE - PO #27-00089 $ 114,413.00
BROWN & BROWN INSURANCE LIFE & HEALTH INSURANCE - PO #26-01426 $ 8,295.00
TOTAL $ 124,261.97
CAPITAL IMPROVEMENT - POLICE
FIRST NATIONAL BANK 2023 RAM 1500 CREW CAB $ 1,433.18
FIRST NATIONAL BANK 2023 RAM 1500 CREW CAB $ 1,434.50
FIRST NATIONAL BANK 2023 FORD EXPLORER UNIT # P2303 $ 1,979.88
FIRST NATIONAL BANK 2023 FORD EXPLORER UNIT # P2304 $ 1,979.88
FIRST NATIONAL BANK 2023 FORD EXPLORER UNIT # P2305 $ 1,979.88
TOTAL $ 5,939.64
CAPITAL IMPROVEMENT -FIRE
FIRST NATIONAL BANK FIRE ENGINE $ 10,811.54
FIRST NATIONAL BANK 2024 FORD F-250 $ 1,907.81
BANK OF GRAND LAKE 2024 BRUSH TRUCK $ 1,546.74
TOTAL $ 14,266.09
CAPITAL IMPROVEMENT - STREETS
BANK OF GRAND LAKE 2024 STREET SWEEPER $ 6,162.46
BANK OF GRAND LAKE 2024 FORD F-250 $ 1,884.11
TOTAL $ 8,046.57
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CAPITAL IMPROVEMENTS - PARKS
FIRST NATIONAL BANK JD TRACTOR W/BOOM MOWER $ 3,299.33
TOTAL $ 3,299.33
MCVB
HK ELECTRIC LABOR $ 367.50
KEVIN WADE MAGIC SHOW - HERITAGE FEST - PO #27-00037 $ 550.00
MATTHEW PRIOR SECURITY - HERITAGE FEST - PO #27-00031 $ 765.00
ROBERT DEGONIA ARTIST - HERITAGE FEST - PO #27-00020 $ 2,000.00
JACOB CLARK ARTIST - HERITAGE FEST - PO #27-00034 $ 1,750.00
SIMON WASHEE TRIBAL DANCERS - HERITAGE FEST - PO #27-00038 $ 2,000.00
SHAWN ELLICK DRUMMER & SINGER - HERITAGE FEST - PO #27-00026 $ 550.00
TITAN AUDIO VISUAL STAGE SOUND & LIGHTING - HERITAGE FEST - PO #27-00030 $ 23,947.52
BUDGET BALLIN TOURS CHRIS LANE - ARTIST - HERITAGE FEST - PO #27-00043 $ 30,000.00
TRENTON TANNER ARTIST - HERITAGE FEST - PO #27-00032 $ 500.00
KIMBERLY MORGAN NATIONAL ANTHEM - HERITAGE FEST - PO #27-00027 $ 250.00
VEYDA MARLOW THE LORD'S PRAYER - HERITAGE FEST - PO #27-00028 $ 250.00
TOTAL $ 62,930.02
AIRPORT
PDI SPG PACKAGE - AUGUST $ 47.74
TOTAL $ 47.74
OFF-CYCLE CHECKS/DRAFTS
ANDREW VASSAR PRESENTATION $ 250.00
BROWN & BROWN INSURANCE INS FOR HERITAGE FEST $ 3,832.92
OTTAWA COUNTY CLERK LIEN RELEASES $ 180.00
OTTAWA COUNTY TREASURER LIEN RELEASES $ 5.00
TOTAL $ 4,267.92
TOTAL GENERAL FUND $ 67,688.18
TOTAL OTHER FUNDS $ 218,791.36
TOTAL GOVERNMENTAL FUNDS $ 290,747.46
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on the Minutes: July 7, 2026 (Regular Meeting)
PRESENTER: City Council
BACKGROUND:
STAFFS RECOMMENDATION:
Staff recommends approval if there are no changes that need to be made.
ATTACHMENT(S):
07072026 Council Minutes.docx
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THE MIAMI CITY COUNCIL MET IN REGULAR SESSION ON JULY 07, 2026, IN THE MIAMI CIVIC CENTER
COUNCIL CHAMBERS AT 5:30PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Mayor (Absent) Tyler Cline, City Manager
Brian Estep, Councilmember Misty Barnes, City Attorney
Kevin Dunkel, Councilmember Melissa Moore, City Clerk
Kyla Jones, Councilmember
Haleigh Barnes, Councilmember
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiok.gov starting at 3:15PM on July 06, 2026, pursuant to 25 O.S §311(9) (a) and (b).
THE COUNCIL MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR
APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN
THIS AGENDA:
1. Call to Order
Mayor Pro Tem Estep called the meeting to order at 5:40PM.
2. Public Input and Unscheduled Personal Appearances
None.
3. Discussion and Possible Action Items
A. Discussion and Possible Action on the Claims List for Fiscal Year 2025-2026
Councilmember Barnes made a motion to approve the claims list for fiscal year 2025-2026. The motion
was seconded by Councilmember Dunkel. The Council was polled with the following results:
Barnes, Aye Dunkel, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
B. Discussion and Possible Action on the Claims List for Fiscal Year 2026-2027
Councilmember Dunkel made a motion to approve the claims list for fiscal year 2026-2027. The motion
was seconded by Councilmember Barnes. The Council was polled with the following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
C. Discussion and Possible Action on the Minutes: June 15, 2026 (Special Meeting)
Councilmember Barnes made a motion to approve the minutes of June 15, 2026, special meeting. The
motion was seconded by Councilmember Dunkel. The Council was polled with the following results:
Barnes, Aye Dunkel, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
Council Page 1 of 30 July 07, 2026
13Packet Page 14
D. Discussion and Possible Action on the Minutes: June 23, 2026 (Regular Meeting)
Councilmember Dunkel made a motion to approve the minutes of June 23, 2026, regular meeting. The
motion was seconded by Councilmember Barnes. The Council was polled with the following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
E. Discussion and Possible Action on Ordinance 2026-13 Amending and Renaming Section 26-338
(Reserved) to Section 26-338 (Carports); of Article VIII (supplemental Regulations), of Division I
(Generally of Chapter 26 (Zoning) of the Code of Ordinances to Establish Regulations for the Placement,
Construction, Maintenance, Enforcement and Penalties of Carports Within the City of Miami; Providing
for Enforcement, Penalties, Severability, and Declaring an Effective Date
Travis Jones explained that this ordinance will create regulations for carports to be placed in the front
setback of the residential lots. Currently this is not allowed, and the homeowner must go to the Board of
Adjustments to request a variance. There is a penalty clause for any carports found that do not follow the
rules outlined in the ordinance, unless the carport is grandfathered in. This will allow the city to ensure
that carports are being maintained. There is a one hundred dollar ($100.00) per day fine plus the permit
costs for violating the ordinance. Misty Barnes, the City Attorney, recommended amending the ordinance
to include language that would give the Community Development Director or his designee the ability to
waive those fees in special circumstances.
Mayor Pro Tem Estep made a motion to approve Ordinance 2026-13 amending and renaming Section 26-
338 (Reserved) to Section 26-338 (Carports); of Article VIII (supplemental Regulations), of Division I
(Generally) of Chapter 26 (Zoning) of the Code of Ordinances to establish regulations for the placement,
construction, maintenance, enforcement and penalties of carports within the City of Miami; providing for
enforcement, penalties, severability, and declaring an effective date, contingent upon the addition of
language of fee waivers based on the community development director or his designee. The motion was
seconded by Councilmember Barnes. The Council was polled with the following results:
Estep, Aye Barnes, Aye Jones, Aye Dunkel, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
F. Discussion and Possible Action on a Memorandum of Understanding With Ottawa County E911 Trust
Authority for Dispatch Services
Chris Chenoweth explained that this is an annual agreement with the Ottawa County E911 Trust Authority
for dispatching services.
Councilmember Barnes made a motion to approve the Memorandum of Understanding with Ottawa
County E911 Trust Authority for dispatch services. The motion was seconded by Councilmember Jones.
The Council was polled with the following results:
Barnes, Aye Jones, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
Council Page 2 of 30 July 07, 2026
14Packet Page 15
G. Discussion and Possible Action on a Memorandum of Understanding With Ottawa County Sheriff’s
Office for 911 Dispatching Services
Chris Chenoweth explained that this is an annual agreement with the Ottawa County Sheriff’s office for
dispatching services.
Councilmember Jones made a motion to approve the Memorandum of Understanding with Ottawa
County Sheriff’s office for dispatch services. The motion was seconded by Councilmember Barnes. The
Council was polled with the following results:
Jones, Aye Barnes, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
H. Discussion and Possible Action on the Agreement With Mission Telecom for Hotspot Services for
Miami Public Library, Authorize City Manager to Sign
Caitlyn Baker explained that the agreement with Mission Telecom would reduce the cost of each hot spot
from one hundred twenty dollars ($120.00) a year to eighty-four dollars ($84.00) a year.
Councilmember Jones made a motion to approve the agreement with Mission Telecom for hotspot
services for Miami Public Library, authorize City Manager to sign. The motion was seconded by
Councilmember Barnes. The Council was polled with the following results:
Jones, Aye Barnes, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
I. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-13 With Dr.
Melinda T. Mayfield for "As Needed" Veterinary Services (Second of Three Extensions) for Fiscal Year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon the Submission of all
Required Contract Documents. This Contract Will be Retroactive to Cover all Work Performed From
July 1, 2026 to June 30, 2027
Jennifer Watts explained that a breakdown of price increases is included in the packet. Agenda item 5I
through 5AA are annual contracts that will be retroactive to July 1st.
Councilmember Jones made a motion to approve the annual contract renewal (amendment) for C24-13
with Dr. Melinda T. Mayfield for "as needed" veterinary services (second of three extensions) for fiscal
year 2026-2027 as recommended by staff; approve contract contingent upon the submission of all
required contract documents. This contract will be retroactive to cover all work performed from July 1,
2026 to June 30, 2027. The motion was seconded by Councilmember Barnes. The Council was polled with
the following results:
Jones, Aye Barnes, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
J. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-14 With Kone
for Elevator Service, Maintenance, and Annual Inspections (Second of Three Extensions) for Fiscal Year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon the Submission of all
Council Page 3 of 30 July 07, 2026
15Packet Page 16
Required Contract Documents. This Contract Will be Retroactive to Cover all Work Performed From
July 1, 2026 to June 30, 2027
Councilmember Barnes made a motion to approve the annual contract renewal (amendment) for C24-14
with Kone for elevator service, maintenance, and annual inspections (second of three extensions) for fiscal
year 2026-2027 as recommended by staff; approve contract contingent upon the submission of all
required contract documents. This contract will be retroactive to cover all work performed from July 1,
2026, to June 30, 2027. The motion was seconded by Councilmember Dunkel. The Council was polled with
the following results:
Barnes, Aye Dunkel, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
K. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-15 With
Teeter's Paving LLC for Asphalt Paving and Labor (Second of Three Extensions) for Fiscal Year 2026-2027
as Recommended by Staff; Approve Contract Contingent Upon the Submission of all Required
Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026 to June
30, 2027
Councilmember Jones made a motion to approve the annual contract renewal (amendment) for C24-15
with Teeter's Paving LLC for asphalt paving and labor (second of three extensions) for fiscal year 2026-
2027 as recommended by staff; approve contract contingent upon the submission of all required
documents. This contract will be retroactive to cover all work performed from July 1, 2026, to June 30,
2027. The motion was seconded by Councilmember Dunkel. The Council was polled with the following
results:
Jones, Aye Dunkel, Aye Barnes, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
L. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-16A With
Booth & Booth Electric for Annual On-Call, As Needed, Electrician Services (Second of Three Extensions)
for Fiscal Year 2026-2027 as Recommended by Staff; Approve Contract Contingent Upon the Submission
of all Required Contract Documents. This Contract Will be Retroactive to Cover all Work Performed
From July 1, 2026 to June 30, 2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C24-
16A with Booth & Booth Electric for annual on-call, as needed, electrician services (second of three
extensions) for fiscal year 2026-2027 as recommended by staff; approve contract contingent upon the
submission of all required documents. This contract will be retroactive to cover all work performed from
July 1, 2026, to June 30, 2027. The motion was seconded by Councilmember Barnes. The Council was
polled with the following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
M. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-16B With HK
Electric for Annual On-Call, As Needed, Electrician Service (Second of Three Extensions) for Fiscal Year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon Submission of all Required
Council Page 4 of 30 July 07, 2026
16Packet Page 17
Contract Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026
to June 30, 2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C24-
16B with HK Electric for annual on-call, as needed, electrician services (second of three extensions) for
fiscal year 2026-2027 as recommended by staff; approve contract contingent upon the submission of all
required documents. This contract will be retroactive to cover all work performed from July 1, 2026, to
June 30, 2027. The motion was seconded by Councilmember Barnes. The Council was polled with the
following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
N. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-18A With M&J
Equipment for Annual On-Call, As Needed, Open Trench and Boring Labor for Waterline Replacement
(Second of Three Extensions) for Fiscal Year 2026-2027 as Recommended by Staff; Approve Contract
Contingent Upon the Submission of all Required Contract Documents. This Contract Will be Retroactive
to Cover all Work Performed From July 1, 2026 to June 30, 2027
Councilmember Barnes made a motion to approve the annual contract renewal (amendment) for C24-
18A with M&J Equipment for annual on-call, as needed, open trench and boring labor for waterline
replacement (second of three extensions) for fiscal year 2026-2027 as recommended by staff; approve
contract contingent upon the submission of all required documents. This contract will be retroactive to
cover all work performed from July 1, 2026, to June 30, 2027. The motion was seconded by
Councilmember Dunkel. The Council was polled with the following results:
Barnes, Aye Dunkel, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
O. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-18B With B-
Town Construction for Annual On-Call, As Needed, Open Trench and Boring Labor for Waterline
Replacement (Second of Three Extensions) for Fiscal Year 2026-2027 as Recommended by Staff;
Approve Contract Contingent Upon the Submission of all Required Contract Documents. This Contract
Will be Retroactive to Cover all Work Performed From July 1, 2026 to June 30, 2027
Councilmember Jones made a motion to approve the annual contract renewal (amendment) for C24-18B
with B-Town Construction for annual on-call, as needed, open trench and boring labor for waterline
replacement (second of three extensions) for fiscal year 2026-2027 as recommended by staff; approve
contract contingent upon the submission of all required documents. This contract will be retroactive to
cover all work performed from July 1, 2026, to June 30, 2027. The motion was seconded by
Councilmember Barnes. The Council was polled with the following results:
Jones, Aye Barnes, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
P. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-18C With
Broadhead Boring for Annual On-Call, As Needed, Open Trench and Boring Labor for Waterline
Replacement (Second of Three Extensions) for Fiscal Year 2026-2027 as Recommended by Staff;
Council Page 5 of 30 July 07, 2026
17Packet Page 18
Approve Contract Contingent Upon the Submission of all Required Contract Documents. This Contract
Will be Retroactive to Cover all Work Performed From July 1, 2026 to June 30, 2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C24-
18C with Broadhead Boring for annual on-call, as needed, open trench and boring labor for waterline
replacement (second of three extensions) for fiscal year 2026-2027 as recommended by staff; approve
contract contingent upon the submission of all required documents. This contract will be retroactive to
cover all work performed from July 1, 2026, to June 30, 2027. The motion was seconded by
Councilmember Barnes. The Council was polled with the following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
Q. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C24-18D With
Collins Construction for Annual On-Call, As Needed, Open Trench and Boring Labor for Waterline
Replacement (Second of Three Extensions) for Fiscal Year 2026-2027 as Recommended by Staff;
Approve Contract Contingent Upon the Submission of all Required Contract Documents. This Contract
Will be Retroactive to Cover all Work Performed From July 1, 2026 to June 30, 2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C24-
18D with Collins Construction for annual on-call, as needed, open trench and boring labor for waterline
replacement (second of three extensions) for fiscal year 2026-2027 as recommended by staff; approve
contract contingent upon the submission of all required documents. This contract will be retroactive to
cover all work performed from July 1, 2026, to June 30, 2027. The motion was seconded by
Councilmember Barnes. The Council was polled with the following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
R. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-09A With
APAC for "As Needed" Aggregate Rock Supply (First of Three Extensions) for Fiscal Year 2026-2027 as
Recommended by Staff; Approve Contract Contingent Upon the Submission of all Required Contract
Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026 to June
30, 2027
Councilmember Barnes made a motion to approve the annual contract renewal (amendment) for C25-
09A with APAC for "as needed" aggregate rock supply (first of three extensions) for fiscal year 2026-2027
as recommended by staff; approve contract contingent upon the submission of all required documents.
This contract will be retroactive to cover all work performed from July 1, 2026, to June 30, 2027. The
motion was seconded by Councilmember Dunkel. The Council was polled with the following results:
Barnes, Aye Dunkel, Aye Jones, Abstain Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
S. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-09B With
Collins Construction for "As Needed" Aggregate Rock Supply (First of Three Extensions) for Fiscal Year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon the Submission of all
Council Page 6 of 30 July 07, 2026
18Packet Page 19
Required Contract Documents. This Contract Will be Retroactive to Cover all Work Performed From July
1, 2026 to June 30, 2027
Councilmember Jones made a motion to approve the annual contract renewal (amendment) for C25-09B
with Collins Construction for "as needed" aggregate rock supply (first of three extensions) for fiscal year
2026-2027 as recommended by staff; approve contract contingent upon the submission of all required
documents. This contract will be retroactive to cover all work performed from July 1, 2026, to June 30,
2027. The motion was seconded by Councilmember Barnes. The Council was polled with the following
results:
Jones, Aye Barnes, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
T. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-09C With
Kemp Stone for "As Needed" Aggregate Rock Supply (First of Three Extensions) for Fiscal Year 2026-
2027 as Recommended by Staff; Approve Contract Contingent Upon the Submission of all Required
Contract Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026
to June 30, 2027
Councilmember Barnes made a motion to approve the annual contract renewal (amendment) for C25-
09C with Kemp Stone for "as needed" aggregate rock supply (first of three extensions) for fiscal year 2026-
2027 as recommended by staff; approve contract contingent upon the submission of all required
documents. This contract will be retroactive to cover all work performed from July 1, 2026, to June 30,
2027. The motion was seconded by Councilmember Jones. The Council was polled with the following
results:
Barnes, Aye Jones, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
U. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-10A With
Collins Construction for Annual On-Call Concrete Repair Service (First of Three Extensions) for Fiscal year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon Submission of all Contract
Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026 to June
30, 2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C25-
10A with Collins Construction for annual on-call concrete repair service (first of three extensions) for fiscal
year 2026-2027 as recommended by staff; approve contract contingent upon the submission of all
required documents. This contract will be retroactive to cover all work performed from July 1, 2026, to
June 30, 2027. The motion was seconded by Councilmember Barnes. The Council was polled with the
following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
V. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-10B With
Goins Enterprises for Annual On-Call Concrete Repair Service (First of Three Extensions) for Fiscal Year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon Submission of all Contract
Council Page 7 of 30 July 07, 2026
19Packet Page 20
Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026 to June
30, 2027
Councilmember Barnes made a motion to approve the annual contract renewal (amendment) for C25-
10B with Goins Enterprises for annual on-call concrete repair service (first of three extensions) for fiscal
year 2026-2027 as recommended by staff; approve contract contingent upon the submission of all
required documents. This contract will be retroactive to cover all work performed from July 1, 2026, to
June 30, 2027. The motion was seconded by Councilmember Dunkel. The Council was polled with the
following results:
Barnes, Aye Dunkel, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
W. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-10C With
Scott Construction for Annual On-Call Concrete Repair Service (First of Three Extensions) for Fiscal Year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon Submission of all Contract
Documents. This Contract Will be retroactive to Cover all Work Performed From July 1, 2026 to June 30,
2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C25-
10C with Scott Construction for annual on-call concrete repair service (first of three extensions) for fiscal
year 2026-2027 as recommended by staff; approve contract contingent upon the submission of all
required documents. This contract will be retroactive to cover all work performed from July 1, 2026, to
June 30, 2027. The motion was seconded by Councilmember Barnes. The Council was polled with the
following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
X. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-10D With
Torres Concrete for Annual On-Call Concrete Repair Service (First of Three Extensions) for Fiscal Year
2026-2027 as Recommended by Staff; Approve Contract Contingent Upon Submission of all Contract
Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026 to June
30, 2027
Councilmember Barnes made a motion to approve the annual contract renewal (amendment) for C25-
10D with Torres Concrete for annual on-call concrete repair service (first of three extensions) for fiscal
year 2026-2027 as recommended by staff; approve contract contingent upon the submission of all
required documents. This contract will be retroactive to cover all work performed from July 1, 2026, to
June 30, 2027. The motion was seconded by Councilmember Jones. The Council was polled with the
following results:
Barnes, Aye Jones, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
Y. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-10E With
Prestige Construction Services for Annual On-Call Concrete Repair Service (First of Three Extensions) for
Fiscal Year 2026-2027 as Recommended by Staff; Approve Contract Contingent Upon Submission of all
Council Page 8 of 30 July 07, 2026
20Transcript pages 21-40
Packet Page 21
Contract Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026
to June 30, 2027
Councilmember Jones made a motion to approve the annual contract renewal (amendment) for C25-10E
with Prestige Construction Services for annual on-call concrete repair service (first of three extensions)
for fiscal year 2026-2027 as recommended by staff; approve contract contingent upon the submission of
all required documents. This contract will be retroactive to cover all work performed from July 1, 2026,
to June 30, 2027. The motion was seconded by Councilmember Barnes. The Council was polled with the
following results:
Jones, Aye Barnes, Aye Dunkel, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
Z. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-11 With
Muskogee Sand for "As Needed" Concrete Sand Supply (First of Three Extensions) for Fiscal Year 2026-
2027 as Recommended by Staff; Approve Contract Contingent Upon the Submission of all Contract
Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026 to June
30, 2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C25-11
with Muskogee Sand for "as needed" concrete sand supply (first of three extensions) for fiscal year 2026-
2027 as recommended by staff; approve contract contingent upon the submission of all required
documents. This contract will be retroactive to cover all work performed from July 1, 2026, to June 30,
2027. The motion was seconded by Councilmember Barnes. The Council was polled with the following
results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
AA. Discussion and Possible Action on the Annual Contract Renewal (Amendment) for C25-25B With
NEO Concrete for "As Needed" Concrete Material (First of Three Extensions) for Fiscal Year 2026-2027
as Recommended by Staff; Approve Contract Contingent Upon the Submission of all Contract
Documents. This Contract Will be Retroactive to Cover all Work Performed From July 1, 2026 to June
30, 2027
Councilmember Dunkel made a motion to approve the annual contract renewal (amendment) for C25-
25B with NEO Concrete for "as needed" concrete material (first of three extensions) for fiscal year 2026-
2027 as recommended by staff; approve contract contingent upon the submission of all required
documents. This contract will be retroactive to cover all work performed from July 1, 2026, to June 30,
2027. The motion was seconded by Councilmember Barnes. The Council was polled with the following
results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
4. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have
Been Anticipated Prior to the Time of Posting (25 O.S. §311(9)). This Agenda Item Could Include Possible
Action Items
Council Page 9 of 30 July 07, 2026
21Packet Page 22
None.
5. Staff Reports (Written Report Included in Packet, if Available Staff is Present for Questions)
A. Facilities - Approved Fee Waiver for the OML Summer Conference
None.
B. Facilities - Approved Fee Waiver for the Picher All-School Reunion
None.
C. June Sales and Use Tax Report
None.
D. Library & Seniors' Center Reports
None.
6. Mayor and Council Community Announcements
Councilmember Dunkel announced that the 4th of July event went well and staff did an excellent job.
7. City Manager’s Communications
Tyler Cline announced that Heritage Fest is coming up in a couple of weeks.
8. Adjournment
Councilmember Dunkel made a motion to adjourn. Councilmember Barnes made the second. The Council
was polled with the following results:
Dunkel, Aye Barnes, Aye Jones, Aye Estep, Aye Parker, Absent
Mayor Pro Tem Estep declared the meeting adjourned at 6:02PM.
_______________________ _______________________ _______________________
Councilmember Barnes Councilmember Jones Councilmember Dunkel
_______________________ _______________________ ATTEST: ______________________
Councilmember Estep Mayor Bless Parker Melissa Moore, City Clerk
CITY - PURCHASE ORDERS PRESENTED
DATE 7.7.26 FY 25-26
VENDOR DESCRIPTION
POLICE DEPARTMENT
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 1,615.73
Council Page 10 of 30 July 07, 2026
22Packet Page 23
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 1,181.54
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 1,292.08
KATNER MILLS PUMP $ 173.92
KATNER MILLS BATTERY $ 218.56
KATNER MILLS BRAKE PADS $ 124.99
KATNER MILLS OIL PAN $ 167.99
KATNER MILLS AIR COMPRESSOR $ 450.00
KATNER MILLS OIL FILTER $ 131.76
KATNER MILLS BRAKE ROTORS $ 449.14
VANCE FORD FRONT AXLE $ 300.00
SAFELITE AUTO GLASS WINDSHIELD REPAIR $ 93.00
SAFELITE AUTO GLASS SOLAR ACOUSTIC INTERLAYER $ 459.82
ADMIRAL EXPRESS PAPER $ 87.14
COAST TO COAST SOLUTIONS COLORING TOTES $ 281.94
COAST TO COAST SOLUTIONS SCAM AWARENESS PANELS $ 418.55
COAST TO COAST SOLUTIONS NEON SUNGLASSES $ 351.83
JOHN WHITTEAKER PER DIEM - CLEET - PO #26-01476 $ 204.00
JOHN WHITTEAKER REIMBURSEMENT - PO #26-01406 $ 54.85
BRANDON KRAUSE PER DIEM - CLEET - PO #26-01477 $ 204.00
JEFF FRAZIER PER DIEM - PO #26-01478 $ 36.00
BRADLEY MULLIN PER DIEM - PO #26-01479 $ 36.00
ANDREW HANSON PER DIEM - PO #26-01480 $ 18.00
MARK HICKEY PER DIEM - PO #26-01481 $ 18.00
JASON BISSELL PER DIEM & MILEAGE - PO #26-01404 $ 459.20
BRIAN BUCHANAN PER DIEM - PO #26-01391 $ 216.00
KATNER MILLS OIL - PO #26-01240 $ 1,045.00
KATNER MILLS HEAD LIGHT ASSEMBLIES - PO #26-01354 $ 707.32
SAFELITE AUTO GLASS WINDSHIELD - PO #26-01422 $ 807.50
MODERN MARKETING CUSTOM MAGNET - PO #26-01425 $ 851.05
H & H SHOOTING SPORTS GUN - TRADE IN - PO #26-01155 $ 1,042.00
TOTAL $ 13,496.91
FIRE DEPARTMENT
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 340.07
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 655.02
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 466.58
HENRY'S WELDING SUPPLY OXYGEN $ 51.80
NAFECO LEATHER FIRECRAFT GLOVES $ 216.00
CONRAD EQUIPMENT PRESSURE GOVERNOR TRANS $ 366.86
TESCORP MILEAGE, LABOR & PARTS $ 500.00
AVC KNOB KIT $ 27.00
EMERGENCY VEHICLE RES VALVE KIT - PO #26-01370 $ 582.95
EMERGENCY VEHICLE RES VALVE KIT & LABOR - PO #26-01412 $ 1,919.85
Council Page 11 of 30 July 07, 2026
23Packet Page 24
EMERGENCY VEHICLE RES PARTS & LABOR - PO #26-01090 $ 2,547.76
EMERGENCY VEHICLE RES PUMP TEST - PO #26-01014 $ 350.00
TOTAL $ 8,023.89
EMERGENCY MANAGEMENT
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 31.27
TOTAL $ 31.27
CODE COMPLIANCE
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 239.09
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 55.59
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 157.24
ACE HARDWARE LOCK $ 6.99
KATNER MILLS COMPRESSOR & CONDENSER - PO #26-01395 $ 693.97
TOTAL $ 1,152.88
RISK MANAGEMENT
NE TECH SAFETY TRAINING - HEAT $ 50.00
NE TECH SAFETY TRAINING - PROTECTIVE EQUIP $ 50.00
NE TECH SAFETY TRAINING - SLIPS, TRIPS & FALLS $ 50.00
PHILADELPHIA INS COMPANY MDRA INSURANCE - PO #26- $ 1,734.50
BROWN & BROWN INSURANCE NEW BUSINESS POLICY - PO #26-01486 $ 5,064.55
TOTAL $ 6,949.05
STREET DEPARTMENT
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 917.11
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 1,469.72
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 227.54
ACE HARDWARE FASTENERS $ 12.45
ACE HARDWARE TRASH CANS & CORNER BRACES $ 96.24
ACE HARDWARE OIL $ 10.99
ACE HARDWARE CLOROX, LYSOL, MOP & PINE SOL $ 107.89
ACE HARDWARE CONCRETE $ 251.58
O'REILLY AUTO PARTS WASHER $ 8.98
O'REILLY AUTO PARTS LIFT SUPPORT $ 27.07
O'REILLY AUTO PARTS GEAR MOTOR $ 350.48
KATNER MILLS IMPACT SOCKET $ 15.49
KATNER MILLS CORES $ 41.93
KATNER MILLS ROCKWELL SLACK $ 68.99
KATNER MILLS CLEAN FLUSH $ 36.98
KATNER MILLS CLEAN FLUSH & OIL $ 54.97
KATNER MILLS OILER $ 32.99
KATNER MILLS BLO GUN & ADAPTER $ 43.19
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KATNER MILLS CIRCUIT TESTER $ 18.49
KATNER MILLS GASKET MAKER & NYLON $ 44.98
HILLBILLY PUMPING PORTABLE TOILET $ 105.00
MILLIS FINE FURNISHING REFRIGERATOR - PO #26-01377 $ 799.99
EQUIPMENT SHARE GLASS & SEALS - PO #26-01332 $ 1,626.82
TOTAL $ 6,369.87
CEMETERY
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 235.22
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 92.65
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 211.33
ACTION GRAPHICS BUSINESS CARDS $ 49.32
HENRY'S WELDING SUPPLY ACETYLENE $ 96.98
METAL FAB TROPHY T-SHIRTS - PO #26-01402 $ 210.00
TOTAL $ 895.50
MUNICIPAL BUILDING
(FACILITIES)
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 74.17
HUGO'S INDUSTRIAL SUPPLY BUFFING PADS $ 46.25
ALLEN SIGN WIDE FORMAT PRINTS $ 70.00
ACE HARDWARE CLOSER DOOR $ 44.99
JAMES RIVER MECHANICAL LABOR & MATERIALS - PO #26-01493 $ 631.50
TOTAL $ 866.91
SPORTS ACTIVITIES
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 204.68
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 137.06
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 89.54
ALLEN SIGN ALLUMINUM SIGNS $ 220.00
ALLEN SIGN ALLUMINUM SIGNS $ 160.00
METAL FAB TROPHY T-SHIRTS - PO #26-01402 $ 210.00
STRIMPLE OUTDOOR POWER PRO TURN MOWER - PO #26-01456 $ 12,199.00
TOTAL $ 13,220.28
SWIMMING POOL
JOHNNY FREEZE ICE CREAM TREATS $ 487.50
ACE HARDWARE FILTERS, CONNECTORS & FASTENERS $ 54.66
HK ELECTRIC LABOR $ 210.00
ARLAN CO AZONE 15 EPA - PO #26-01427 $ 1,263.75
TOTAL $ 2,015.91
ANIMAL CONTROL
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FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 45.02
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 56.53
OSBVME EUTHANASIA TRAINING - A YOUNG $ 200.00
OSBVME EUTHANASIA BACKGROUND CK - A YOUNG $ 41.00
MELINDA MAYFIELD SPAY & NEUTERS $ 430.00
MELINDA MAYFIELD SPAY & NEUTERS $ 340.00
TOTAL $ 1,112.55
PARKS
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 1,003.98
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 1,017.34
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 700.94
ACE HARDWARE GRAFFITTI REMOVER $ 47.97
O'REILLY AUTO PARTS DEF $ 95.48
HENRY'S WELDING SUPPLY FENCE CLIPS & CABLE CLIPS $ 63.10
STRIMPLE OUTDOOR POWER BELTS $ 468.75
METAL FAB TROPHY T-SHIRTS - PO #26-01402 $ 210.00
STRIMPLE OUTDOOR POWER PRO TURN MOWER - PO #26-01448 $ 12,199.00
TOTAL $ 15,806.56
LIBRARY
INGRAM LIBRAY SERVICES BOOKS $ 150.08
INGRAM LIBRAY SERVICES BOOKS $ 24.59
INGRAM LIBRAY SERVICES BOOKS $ 13.79
INGRAM LIBRAY SERVICES BOOKS $ 441.13
INGRAM LIBRAY SERVICES BOOKS $ 83.30
INGRAM LIBRAY SERVICES BOOKS $ 28.78
OVERDRIVE EBOOKS $ 311.39
MIDWEST TAPE DVD'S $ 57.96
TOTAL $ 1,111.02
GENERAL GOVERNMENT
OTTAWA COUNTY CLERK ADVERTISING & PRINTING $ 26.00
MILLIS SALES TAX INCENTIVE - JUNE - PO #26-
NICK & MICHELLE BEERY 01408 $ 934.75
PROFESSIONAL SERVICES - BILLING #3 - PO #26-
HBC 01302 $ 6,500.00
PROFESSIONAL SERVICES THRU 6.15.26 - PO #26-
CRAWFORD & ASSOCIATES 01438 $ 9,740.00
TOTAL $ 17,200.75
HUMAN RESOURCES
QUEST DIAGNOSTICS PRE EMPLOY DRUG TESTING $ 411.50
TOTAL $ 411.50
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WORKERS COMPENSATION
CONSOLIDATED BENEFITS SERVICE FEES MONTH - PO # $ 1,500.00
EMPLOYERS QRTLY CONTRIBUTION REPORT
OKLAHOMA TAX COMMISSION (ESTIMATE) $ 5,000.00
TOTAL $ 6,500.00
STREET & ALLEY
ERGON EMULSION OIL - PO #26-01035 $ 1,481.20
NEO CONCRETE CONCRETE - PO #26-01118 $ 4,816.00
NEO CONCRETE CONCRETE - PO #26-01118 $ 3,987.50
NEO CONCRETE CONCRETE - PO #26-01262 $ 22,801.00
NEO CONCRETE CONCRETE - PO #26-01262 $ 580.00
NEO CONCRETE CONCRETE - PO #26-01262 $ 3,262.50
NEO CONCRETE CONCRETE - PO #26-01262 $ 435.00
PRESTIGE CONSTRUCTION CONCRETE - PO #26-00918 $ 28,360.50
TOTAL $ 65,723.70
STREET & STADIUM
KEMP STONE CRUSHER RUN - PO #26-01033 $ 2,086.48
SCURLOCK INDUSTRIES PIPES - PO#26-001359 $ 8,775.00
TOTAL $ 10,861.48
PARKS
OK GLASS & MIRROR PLEXIGLASS $ 166.62
ALLEN SIGN CONTOUR CUT SIGN $ 425.00
ALLEN SIGN REPAINT & REPLACE GRAPHICS - PO #26-01461 $ 995.00
MIAMI SEAMLESS GUTTERING GUTTERING AT SPLASH PAD - PO #26-01394 $ 750.00
HK ELECTRIC LABOR - PO #26-01010 $ 2,100.00
MIDWEST SPORTING GOODS BACKSTOP NETTING - PO #26-01179 $ 2,737.00
TOTAL $ 7,173.62
INSURANCE FUND
POINT C EMPLOYEE HEALTH INSURANCE (ESTIMATE) $ 35,000.00
MUTUAL OF OMAHA EMPLOYEE LIFE INSURANCE (ESTIMATE) $ 3,400.00
NFP CORPORATE SERVICES BROKER SERVICES (ESTIMATE) $ 4,500.00
TOTAL $ 42,900.00
CAPITAL IMPROVEMENT - FIRE
NAFECO LEATHER BOOTS $ 307.00
NAFECO LEATHER BOOTS - PO #26-00745 $ 3,070.00
NAFECO LEATHER BOOTS - PO #26-00745 $ 3,070.00
NAFECO LEATHER BOOTS - PO #26-00745 $ 3,070.00
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NAFECO PANTS & COATS - PO #26-00745 $ 19,891.10
NAFECO BRIMS - PO #26-00745 $ 1,224.00
TOTAL $ 30,632.10
CAPITAL IMPROVEMENTS -
FACILITIES
APEX PLUMBING RUN GAS LINE - PO #26-01410 $ 1,200.00
APEX PLUMBING SET FIXTURES - PO #26-01409 $ 1,400.00
HORIZON ROOFING ROOF INSTALLATION - PO #26-00981 $ 2,300.00
TOTAL $ 4,900.00
COUNTY FIRE
NAFECO SWIVEL ADAPTER & HOSE STRAP $ 334.45
NAFECO RIG RL $ 85.00
TOTAL $ 419.45
MCVB
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 80.38
FUELMAN FUEL USAGE 6.8.26 - 6.14.26 $ 43.38
FUELMAN FUEL USAGE 6.15.26 - 6.21.26 $ 23.73
GRAND LAKE ASSOCIATION ANNUAL MEMBERSHIP $ 75.00
OTA PIKEPASS TOLL CHARGES - MAY $ 28.56
ACE HARDWARE BATTERIES $ 51.96
TIM REITZ PHOTPGRAPHY - MAIN STREET $ 300.00
OK TOURISM & RECREATION BROCHURE $ 65.52
TIM REITZ PHOTPGRAPHY - 8 MAN - PO 326-01398 $ 600.00
TOTAL $ 1,268.53
SENIOR CENTER
LOCKE SUPPLY WAFER CCT $ 15.40
DOC SERVICES MEAL REIMBURSEMENTS - MAY - PO #26-01443 $ 573.00
TOTAL $ 588.40
AIRPORT
FUELMAN FUEL USAGE 6.1.26 - 6.7.26 $ 15.50
ACE HARDWARE AIR BLOW GUN & WEED STOP $ 23.98
KATNER MILLS OIL $ 28.47
AIRPORT LIGHTING LED MODULES - PO #26-01449 $ 610.60
PRO ENG SERVICES - TAXIWAY REL - PO #26-
GARVER 00365 $ 22,268.00
PRO ENG SERVICES - TAXIWAY REL - PO #26-
GARVER 01436 $ 41,020.00
GARVER PRO ENG SERVICES THRU 5.29.26 - PO #26-00365 $ 8,367.52
GARVER PRO ENG SERVICES THRU 5.29.26 - $ 9,797.48
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DBT TRANSPORTATION AIR TEMP SENSOR - PO #26-01437 $ 2,748.86
DBT TRANSPORTATION ANNUAL MAINT 5.1.26 - 4.30.27 - PO #26-01400 $ 5,825.00
TOTAL $ 90,705.41
OFF-CYCLE CHECKS/DRAFTS
FIRST NATIONAL BANK MONTHLY SERVICE - MAY - MCVB $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - MCVB $ 9.95
FIRST NATIONAL BANK MONTHLY SERVICE - MAY - SENIOR CENTER $ 29.95
ONE TIME CHARGE - DEBIT/FEES - SENIOR
FIRST NATIONAL BANK CENTER $ 12.18
FIRST NATIONAL BANK MONTHLY SERVICE - MAY - FINANCE $ 29.95
FIRST NATIONAL BANK MONTHLY SERVICE - MAY - PARKS $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - PARKS $ 90.23
FIRST NATIONAL BANK MONTHLY SERVICE - MAY $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES $ 74.94
FIRST NATIONAL BANK MONTHLY SERVICE - MAY - FACILITIES $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - FACILITIES $ 43.16
FIRST NATIONAL BANK MONTHLY SERVICE - MAY - AIRPORT $ 29.95
FIRST NATIONAL BANK ONE TIME CHARGE - DEBIT/FEES - AIRPORT $ 6.61
CITY OF MIAMI UMPIRE FEES - 6.18.26 - 6.19.26 $ 1,125.00
CITY OF MIAMI UMPIRE FEES - 6.23.26 - 6.29.26 $ 2,430.00
CITY OF MIAMI POOL OFFICE $ 200.00
GEORGEANN ROYE SUB IN CITY COURT FOR M BARNES $ 125.00
OTTAWA COUNTY CLERK LIEN COSTS $ 198.00
OTTAWA COUNTY CLERK LIEN COSTS $ 216.00
JOHN DARNELL DEPOSIT REFUND $ 1,500.00
LARRY YEAGER DEPOSIT REFUND $ 500.00
SUSIE STONE DEPOSIT REFUND $ 500.00
THERMO FISHER REFUND $ 350.00
TOTAL $ 7,590.72
BANK OF AMERICA CREDIT CARD CHARGES - 5.16.26 - 6.1.26 $ 28,265.35
BANK OF AMERICA CREDIT CARD CHARGES - 6.2.26 - 6.15.26 $ 27,484.02
CITY OF MIAMI SALARIES & BENEFITS - 6.5.26 $ 335,302.35
CITY OF MIAMI SALARIES & BENEFITS - 6.25.26 $ 350,060.83
TOTAL GENERAL FUND $ 88,664.85
TOTAL OTHER FUNDS $ 261,672.69
TOTAL GOVERNMENTAL FUNDS $ 1,099,040.81
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CITY OF MIAMI CREDIT CARD CLAIMS
MAY 16, 2026 – JUNE 1, 2026
LEGAL DEPARTMENT
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $99.81
ODCR - MAY TOOLS $5.00
TOTAL $104.81
COURT
AMAZON MKTPL - FILES $50.88
AMAZON MKTPL - PAPER $13.18
TOTAL $64.06
POLICE DEPARTMENT
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $1,432.58
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $689.18
TOTAL $2,121.76
FIRE DEPARTMENT
WALMART.COM - FOLDERS $9.99
WALMART.COM - OFFSUPPS $40.16
ACE HDWE - SEAFOAMOIL $12.99
OTTAWA TAG-BOAT DECAL $28.50
OTTAWA TAG-BOAT DECAL $2.32
WM SUPERCENTER - BATTERY $22.85
CONTROLLED ENVIRONMEN - TURNOUTSOAP $377.59
WALMART.COM - SUPPS $68.40
AMAZON - CLD PKS $39.53
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $256.92
NFPA NATL FIRE PROTECT - LINK $169.99
FIRE SERVICE TRAINING - BLSCRDS $21.00
TOTAL $1,050.24
EMERGENCY MANAGEMENT
WEATHERTECH - FLOOR MATS $89.90
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $51.23
TOTAL $141.13
TELECOMMUNICATIONS
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $47.38
APCO INTER - S FIELDS REGISTRATION $820.00
TOTAL $867.38
CODE COMPLIANCE
LAMBERTS TRACTOR- (6) BLADES $141.21
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $121.62
TOTAL $262.83
RISK MANAGEMENT
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $87.92
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TOTAL $87.92
STREET DEPARTMENT
HARBOR FREIGHT - SHOP PRESS $269.99
FASTENAL - BOLTS $33.40
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $40.54
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $135.30
ONG - MONTHLY SERVICE 4.20.26 - 5.18.26 $257.18
ONG - MONTHLY SERVICE 4.20.26 - 5.18.26 $180.61
TOTAL $917.02
CEMETERY
KTNR MLS - OIL $12.87
KTNR MLS - MWR BELT $135.65
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $47.38
ACE - FLAG $12.99
TOTAL $208.89
FACILITIES
ACE - IMPACT DRIVER $169.99
ACE - WASHERS, LAGS $64.48
ACE - HANDLE $35.94
LOCKE - PLEATED FILTERS $152.40
TOTAL $422.81
SPORTS
ACE - PICKUP TOOL $69.98
HRBR FRT - TRAILER LIGHT $8.99
KTNR MLS - FLTRS, OIL $46.06
ACE - FIELD MARKER $39.98
SITEONE - CONDITIONER, PNT $2,437.30
AMZN - SAFETY EYEWARE $28.44
AMZN - HEARING PROTCTN $230.76
ACE - FASTENERS $18.49
ACE - BRACKETS $15.98
ACE - HARDWARE $18.49
WAL-MART - GATORADE & SUNFLOWER SEEDS $81.66
SAMS - CONCESSION ITEMS $907.76
WM SUPERCENTER - SODA, CANDY, CHILI $147.87
SAMS CLUB.COM - CONCESSION GOODS $434.72
WAL-MART - CONCESSION GOODS $118.48
TRCTR SUP - RAIN GEAR $119.98
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $47.38
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $81.08
AMZN - CASH REGISTER $474.53
TOTAL $5,327.93
POOL
AMZN - MAT, SWTRS,MRKRS $41.48
AMZN - POOL TEST KIT $34.48
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ACE - ADAPTER $6.99
LOCKE -STOP,DRAIN,CPLG $49.23
LOCKE - DRAIN, CPLG, NIPL $25.58
ACE - BROOM, SOAP, ZIPTZ $21.67
ACE - TUBING, PULL $10.76
KTNR MLS - O-RINGS $35.76
LOCKE - ELL, CEMENT $24.24
WM - DIAPERS,SUNSCREEN $212.62
AMZN - CAMERA, CHRGR $110.47
ACE - NOZL,KEY,LOCK BOX $265.78
MIDWEST POOL - PUMP $2,299.99
AMZN - NACHO CHEESE $197.18
AMZN - NACHO CHIPS $236.97
WM - PICKLES, JALEPENOS $65.70
SAMS - CONCESSION ITEMS $1,276.76
AMZN - SPOONS $18.88
KIEFER AQUATICS - SHPG $34.32
LIFEGUARD STORE - UNIFORMS $255.50
TUL CTY HLTH ENV-POOL OP $80.00
RED CROSS - TRAINING $144.00
RED CROSS - TRAINING $288.00
OK DEPT HLTH - LICENSE $175.00
OK.GOV - SERVICE FEE $8.03
TOTAL $5,919.39
ANIMAL CONTROL
TRCTR SUP - PLIERS, WIRE $35.77
WYSIWASH - SANITIZER $501.80
TRCTR SUP - BEDDING, FOOD $70.45
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $87.92
TOTAL $695.94
PARKS
ACE - SHAFT $88.00
KTNR MLS - VALVE $14.49
O'REILLY - FUEL PUMP $49.00
KTNR MLS - O-RING $2.98
O'REILLY - DEF, BLUE RS TL $65.59
HRBR FRT-JACK,SKTS,WRENCH $219.96
ACE HDWE - KEYS $15.96
ACE - PULL HANDLE $5.99
LOCKE - DIAPHRAGM $27.33
ACE - GREASE,BALL,SPRNG $53.15
LOCKE-DIAPHRAGM,HNDL $69.62
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $87.92
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $47.38
TOTAL $747.37
LIBRARY
AMZN-MULTI PAPER $73.04
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AMZN-JANITORIAL SUPPLIES $23.24
AMZN-PAINT $115.38
DEMCO-OPERATING SUPPLIES $89.86
USPS-POSTAGE $15.59
USPS-POSTAGE $4.25
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $140.35
BEALLS-YOUTH SRP PRIZES $204.77
BEALLS-YOUTH SRP PRIZES $27.96
BEALLS-YOUTH SRP PRIZES $30.62
BEALLS-YOUTH SRP PRIZES REFUND ($30.62)
TOTAL $694.44
GENERAL GOVERNMENT
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $236.90
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $505.39
ROBBERS CAVE-CLD MAYOR $16.06
ROBBERS CAVE-CLD COMM MGR ($155.05)
TOTAL $603.30
HUMAN RESOURCES
AMAZON - DRY ERASE BOARDS & MARKERS $139.81
AMAZON - COMPUTER PORT ADAPTER $29.59
AMAZON - OFFICE SUPPLIES-DOOR MAIL HOLDERS $22.89
AMAZON - GREEN SHEET PAPER $26.77
DOLLAR-GENERAL - OFFICE SUPPLIES $6.25
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $94.76
WM - FRUIT, COOKIES & CUPCAKES $33.03
TOTAL $353.10
STREET/ALLY
MITCHELL1 SNAP ON US - MECHANIC SUB $554.36
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $40.54
TOTAL $594.90
CAPITAL IMPROVEMENT- FACILITIES
AMZN - BARRIER $23.28
ULINE - SAFETY RAILING $540.92
TOTAL $564.20
GRANTS/DONATIONS - TELECOMMUNICATIONS
AMAZON - CHAIR $559.99
APCO-CON REG V BARGER $595.00
TOTAL $1,154.99
GRANTS/DONATIONS - LIBRARY
AMZN-2 YOUTH BOOKS $21.94
DLRTREE-YOUTH SRP PRIZES $53.38
DLRTREE-YOUTH SRP PRIZES $31.25
DLRTREE-YOUTH SRP PRIZES $46.59
DLRTREE-YOUTH SRP PRIZES RFUND ($50.92)
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DLRTREE-YOUTH SRP PRIZES RFUND ($99.10)
DLRTREE-YOUTH SRP PRIZES $45.25
AMZN - BOOKS & SRP SUPPLIES $199.42
DLRTREE-YOUTH SRP PRIZES $90.50
DLRTREE-YOUTH SRP PRIZES $150.02
DLRTREE-YOUTH SRP PRIZES RFUND ($49.28)
DLRTREE-YOUTH SRP PRIZES RFUND ($41.06)
AMZN-1 YOUTH BOOK $10.24
WLMRT-SENSORY & DISPLAY SPLS $46.82
AMZN-3 JUV BOOKS DONATION $43.59
AMZN-JUV BOOKS-DGG $122.89
TOTAL $621.53
MCVB
AMAZON - SANDWICH BOARDS 66F $491.94
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $46.18
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $47.38
FIRSTNET - 3.26.26 - 4.25.26 MONTHLY SERVICE $40.54
VISIT WIDG - MCVB APP MONTHLY FEE $349.00
FACEBK - MCVB EVENT AD $91.00
GREEN COUNTRY TOURISM - MARKETING $128.75
CANVA - FOR AD DESIGN $400.00
GREEN COUNTRY TOURISM - MARKETING $92.70
IPROMOTEU - PROMO ITEMS $797.63
FACEBK - MCVB EVENT AD $91.00
FACEBK - MCVB EVENT AD $91.00
FACEBK - MCVB EVENT AD $91.00
AMAZON - OFFICE CHAIR $129.90
INTERNATIONAL TRANSACTION - UNKNOWN $0.48
YASTEQ - UNKNOWN $47.99
AMAZON - ORGANIZATIONAL CABINET $128.98
AMAZON - DECOR AND DINNERWARE $30.77
AMZN - SOUND BAFFLES $359.97
TOTAL $3,456.21
SENIOR CENTER
ONG - MONTHLY SERVICE 4.20.26 - 5.18.26 $315.12
MIAMI CHAMBER - MEMBERSHIP $120.01
AMAZON WIRELESS MOUSE $8.47
AMAZON CLEANING CADDY $36.08
SPARKLIGHT 5.16-26 - 6.15.26 MONTHLY SERVICE $68.50
FACEBOOK-FISH FRY AD $1.26
AMAZON - POOL CLOCK STICKERS $59.40
AMAZON - RESISTANCE BANDS $43.96
AMAZON BANDS & MEDALS $46.11
AMAZON - FITNESS MACHINES x2 $402.10
TOTAL $1,101.01
AIRPORT
ONG - MONTHLY SERVICE 4.20.26 - 5.18.26 $182.19
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TOTAL $182.19
MDRA - MAIN STREET
PAYPAL - CANDLE MAKING CLASS $40.00
SECRETARY OF STATE - CERTIFICATE $67.60
TOTAL $107.60
MDRA - COLEMAN
BOCA SYSTEMS, INC. - TICKET STOCK $169.62
HARBOR FREIGHT - WHEELS $63.92
FACEBK - ADS $174.42
HAMPTON INNS - DENNIS JAMES MAY 2026 $330.00
TOTAL $737.96
TOTAL GENERAL FUND $20,590.32
TOTAL OTHER FUNDS $8,520.59
TOTAL GOVERNMENTAL FUNDS $29,110.91
CITY $28,265.35
MIPFA $0.00
MCFA $0.00
MDRA $845.56
CITY OF MIAMI CREDIT CARD CLAIMS
JUNE 2, 2026 – JUNE 15, 2026
LEGAL DEPARTMENT
FIRSTNET - 4.26.26 - 5.25.26 $99.81
ODCR - JUNE SUB $55.00
TOTAL $154.81
POLICE DEPARTMENT
AMAZON - WATER FILTERS $122.38
AMAZON - CANOPY $235.99
AMAZON - UNIFORM PANTS $90.25
FIRSTNET - 4.26.26 - 5.25.26 $1,432.58
FIRSTNET - 4.26.26 - 5.25.26 $689.18
EVERETT BAXTER JR FORENSI - TRAINING $595.00
TOTAL $3,165.38
FIRE DEPARTMENT
WALMART.COM - SGAIN, PINE SOL & TRASH BAGS $145.22
ACE - HANDLE $19.99
LOCKE SUPPLY - BULBS $67.33
ACE - CREDIT FOR RETURN ($19.99)
FIRSTNET - 4.26.26 - 5.25.26 $256.92
GOOGLE YOUTUBE TV - SUB $82.99
MYOUTDOORTV - SUB $9.99
Council Page 23 of 30 July 07, 2026
35Packet Page 36
FIRSTNET - 4.26.26 - 5.25.26 $52.43
TOTAL $614.88
TELECOMMUNICATIONS
AMAZON - PAPER, LABELS & WIPES $197.04
AMAZON - NOTEBOOKS $58.89
FIRSTNET - 4.26.26 - 5.25.26 $47.38
SOUTHWEST AIRLINE - TICKET V BARGER $822.82
TOTAL $1,126.13
CODE COMPLIANCE
ACE HDWE-ENGINE OIL $21.98
WAL-MART-TIRES,BATTER CORE $386.80
WM SUPERCENTER-CREDIT ($12.00)
ACE HDWE-FASTENERS $2.54
FIRSTNET - 4.26.26 - 5.25.26 $121.62
TOTAL $520.94
RISK MANAGEMENT
FIRSTNET - 4.26.26 - 5.25.26 $87.92
DONUT PALACE - JUNE SAFETY MEETING $22.00
TOTAL $109.92
STREET DEPARTMENT
BO'S TIRE SHOP LLC - FLATS FIXED $25.00
BO'S TIRE SHOP LLC - FLATS FIXED $25.00
O'REILLY - DEF FUEL $198.40
HARBOR FREIGHT - WIND REMOVAL $14.99
MIAMI AUTO COLOR - URETHANE A $46.00
HARBOR FREIGHT - SCRAPER BLADE $16.98
LAWSON PRODUCTS - REGENCY KIT $133.06
HARBOR FREIGHT - TOOLS $16.97
FASTENAL COMPANY - BOLTS & GLOVES $188.73
CLEAN UNIFORM CO - MAY - STREETS $133.92
FIRSTNET - 4.26.26 - 5.25.26 $40.54
FIRSTNET - 4.26.26 - 5.25.26 $126.66
TOTAL $966.25
CEMETERY
ACE-CONCRETE MIX $23.96
CLEAN UNIFORM CO - MAY - CEMETERY $50.60
FIRSTNET - 4.26.26 - 5.25.26 $47.38
SPARKLIGHT - 6.1.26 - 6.30.26 $117.50
ALERT 360 - 6.1.26 - 6.30.26 GAR $34.07
TOTAL $273.51
FACILITIES
AMZN - CLNG CADDY BAG $53.18
LOCKE - ZIP TIES $15.00
TRACTOR SUPPLY - UTILITY PANEL $84.99
Council Page 24 of 30 July 07, 2026
36Packet Page 37
ACE - ANCHOR KIT $65.98
ACE - DOOR SWEEP $47.98
LOCKE -ELECTRICAL SUPS $9.53
ACE - BRUSH, WAND $38.98
LOCKE - PVC PLMBG PARTS $22.47
WILDCAT-CEILING TILES $486.20
HUGHES - LUMBER, STAIN $266.87
LOCKE - ELECTRICAL SUPS $68.75
CLEAN UNIFORM CO - MAY - FACILITIES $35.88
ONG - 4.21.26 - 5.20.26 $240.82
TOTAL $1,436.63
SPORTS
KTNR MLS - BATTERY $85.35
KTNR MLS - BATTERY $75.38
SAMS - CONCESSION GOODS $662.88
WAL-MART - CONCESSION GOODS $190.34
WAL-MART - CONCESSION GOODS $188.92
SAMS CLUB.COM - CONCESSION GOODS $341.04
SAMS - CONCESSION GOODS $367.52
WAL-MART - NAPKINS & MILK $46.88
SAMS - CONCESSION GOODS $640.86
WM - CONCESSION ITEMS $211.81
CLEAN UNIFORM CO - MAY - SPORTS $35.00
FIRSTNET - 4.26.26 - 5.25.26 $47.38
FIRSTNET - 4.26.26 - 5.25.26 $81.08
TOTAL $2,974.44
POOL
ACE - TUBING, CLAMP $23.39
LOCKE - ELECTRICAL SUPS $2.73
LIFEGUARD STRE - UMBRLLAS $387.26
ACE - TRASH CAN, GEL $86.98
ACE - LIGHTBULBS $14.99
SAMS - CONCESSION GOODS $599.14
AMZN - NACHO CHEESE $394.36
SAMS - CONCESSIONS ITMS $539.24
LFGUARD STORE - UNIFORM $219.00
SPARKLIGHT - 5.23.26 - 6.22.26 $96.48
TOTAL $2,363.57
ANIMAL CONTROL
CLEAN UNIFORM CO - MAY - ANIMAL $17.76
FIRSTNET - 4.26.26 - 5.25.26 $87.92
SHELTERLUV - ADOPTIONS $4.00
TOTAL $109.68
PARKS
SPINNERS TIRE - TIRES $380.00
O'REILLY - GREASE $58.21
Council Page 25 of 30 July 07, 2026
37Packet Page 38
LOCKE - DRAIN, ZIP TIES $67.15
TRCTR SUP - PANELS $499.95
LOCKE - PLUMBING SUPS $50.06
AMZN - FLAGS $179.74
ACE - ZIP TIES $15.98
LOCKE - ELECTRICAL SUPS $121.00
ACE - CHAIN $17.99
CLEAN UNIFORM CO - MAY - PARKS $112.08
FIRSTNET - 4.26.26 - 5.25.26 $88.91
FIRSTNET - 4.26.26 - 5.25.26 $47.38
TOTAL $1,638.45
LIBRARY
AMZN-MICROFIBER DUSTMOP $17.99
AMZN-BREAKAWAY LANYARDS $17.13
AMZN- 1 JUV BOOK $8.44
USPS - ILL X 2 $8.50
USPS - POSTAGE $9.92
USPS - POSTAGE $4.47
FIRSTNET - 4.26.26 - 5.25.26 $140.35
ALERT 360 - 6.1.26 - 6.30.26 LIB $32.00
MOBL BEACON - 2 HOTSPOT SRVC $360.00
MOBL BEACON- 1 HOTSPOT $129.00
NEWSPAPERS.COM-RENEWAL $74.90
TECH SOUP-HOT SPOT $18.00
AMZN-LOCKOUT BAG SPLS $66.67
TOTAL $887.37
GENERAL GOVERNMENT
OFFICE DEPOT-USB DRIVES $51.89
AMAZON-NOTEBOOKS $36.31
FIRSTNET - 4.26.26 - 5.25.26 $236.90
FIRSTNET - 4.26.26 - 5.25.26 $505.39
OML-MAYORS CONFERENCE $150.00
SAMS CLUB - PLATES $40.52
WAL-MART - TARTAR & COCKTAIL SAUCE, CUPS $71.02
TOTAL $1,092.03
HUMAN RESOURCES
AMAZON - ENVELOPES/OFFICE SUPPLIES $22.98
FIRSTNET - 4.26.26 - 5.25.26 $140.61
DOCUSIGN INC. - SOFTWARE $768.00
WM SUPERCENTER - CANDY, SODA & WATER $127.19
DONUT PALACE - DONUTS $60.00
DAILY BREAD MARKET - COOKIES & SANDWICHES $84.23
EL VALLARTA - EMPLOYEE LUNCH $1,235.00
WAL-MART - COOKIES, FORKS & LEMONADE $105.76
TOTAL $2,543.77
STREET/ALLY
Council Page 26 of 30 July 07, 2026
38Packet Page 39
FIRSTNET - 4.26.26 - 5.25.26 $40.54
TOTAL $40.54
CAPITAL IMPROVEMENT- FACILITIES
LOCKE - ELEC / PLUMBING $1,488.50
TOTAL $1,488.50
GRANTS/DONATIONS - LIBRARY
AMZN - BOOKS $231.31
AMZN-JUV BOOKS $60.31
AMZN-JUV GAME $3.46
TER BKD GDS- PERIOD NUTRITION PIONEER DAYS $112.73
AMZN-SPACE ACTIVITY SPLS $11.39
AMZN-CALLIGRAPHY CLS SUPPLIES $198.86
AMZN-SEWING KIT & SEEDS $230.79
AMZN-CALLIGRAPHY CLS SUPPLIES $6.99
AMZN-CIRCUS SUPPLIES $34.18
AMZN-CIRCUS & SPACE SUPPLIES $230.03
AMZN - CIRC & SPACE SUPPLIES $32.32
LOCKE - WATER STATION $1,805.45
TOTAL $2,957.82
MCVB
HOMETOWN WATER - WATER SERVICE $35.71
WAL-MART - 8-MAN SUPPLIES $205.57
AMAZON - MOVIE FOR 8 MAN $14.74
AMZN-CANOPY TENTS X 2 $421.38
FIRSTNET - 4.26.26 - 5.25.26 $47.38
FIRSTNET - 4.26.26 - 5.25.26 $47.38
FIRSTNET - 4.26.26 - 5.25.26 $40.54
BACK40 DESIGN- MCVB WEBSITE $62.31
FACEBK - MCVB EVENT AD $91.00
FACEBK - MCVB EVENT AD $14.54
FACEBK - MCVB EVENT AD $91.00
GREEN COUNTRY TOURISM - POP UP PANEL MARKETING $154.50
LINK MEDIA OUTDOOR - MCVB BILLBOARD $321.30
FACEBK - MCVB EVENT AD $91.00
AMAZON - DINNERWEAR $106.35
ACE HDWE - KEYS $15.96
WM - OFFICE SUPPLIES $12.13
HARBOR FREIGHT - LOCK $7.99
WAL-MART - TRASH BAGS, SWIFFERS & SODA $163.61
AMZN - WALL PANELS $359.97
TOTAL $2,304.36
SENIOR CENTER
HK ELECTRIC - LABOR & PARTS $162.20
AMAZON PRINTER PAPER $28.43
AMAZON TAX REFUND ($0.15)
AMAZON CLEANING SUPPLY $49.32
Council Page 27 of 30 July 07, 2026
39Packet Page 40
AMAZON TAX REFUND ($0.26)
LOCKE - WAFER LIGHTS $200.20
WALMART - SODA $89.43
AMAZON DIGITAL CLOCKS $126.56
AMAZON TAX REFUND ($0.66)
AMAZON FITNESS DVDS $60.29
AMAZON TAX REFUND ($0.32)
TOTAL $715.04
MIPFA
NE OK ELECT - 4.8.26 - 5.8.26 $414.47
TOTAL $414.47
MDRA - MAIN STREET
HILTON GARDEN - ROOM - TRAINING ($35.48)
HILTON GARDEN - ROOM - TRAINING $255.48
TOTAL $220.00
MDRA - COLEMAN
GOOGLE WORKSPACE DAENT - FRAUD DISPUTE $9.00
GOOGLE WORKSPACE - FRAUD $3.00
GOOGLE - FRAUD $6.00
GOOGLE - FRAUD $9.00
FRAUD DISPUTE - FRAUD ($58.97)
FRAUD DISPUTE - CREDIT ($3.00)
FRAUD DISPUTE - CREDIT ($6.00)
FRAUD DISPUTE - CREDIT ($9.00)
FRAUD DISPUTE - FRAUD PURCHASE $58.97
AMAZON - BATTERIES $58.97
AMAZON - VACCUM BAGS $78.00
SAMSCLUB.COM-HAND SOAP; LAUNDRY DETERGENT $27.96
AMZN - PUMP $52.30
SAMS CLUB.COM - CONCESSIONS ITEMS $175.82
SAMSCLUB.COM-PAPER GOODS FOR DINNERS $37.96
TOTALEVENT - FILM FEST INS $243.00
TOTAL $683.01
TOTAL GENERAL FUND $19,977.76
TOTAL OTHER FUNDS $8,823.74
TOTAL GOVERNMENTAL FUNDS $28,801.50
CITY $27,484.02
MIPFA $414.47
MCFA $0.00
MDRA $903.01
CITY - PURCHASE ORDERS PRESENTED
DATE 7.7.26 FY 26-27
Council Page 28 of 30 July 07, 2026
40Transcript pages 41-60
Packet Page 41
VENDOR DESCRIPTION
RISK MANAGEMENT
BROWN & BROWN INSURANCE POLICY RENEWAL - 7.1.26 - 7.1.27 - PO #26- $ 1,960.00
TOTAL $ 1,960.00
WORKERS COMPENSATION
CONSOLIDATED BENEFITS SERVICE FEES MONTH - PO # $ 1,500.00
TOTAL $ 1,500.00
STREET & STADIUM
BANK OF OKLAHOMA BOND PAYMENT - MONTH - PO # $ 81,997.71
TOTAL $ 81,997.71
INSURANCE FUND
SURENCY LIFE & HEALTH INSURANCE - $ 130.90
BENEFIT MANAGEMENT EMPLOYEE HEALTH INSURANCE (ESTIMATE) $ 35,000.00
MUTUAL OF OMAHA EMPLOYEE LIFE INSURANCE (ESTIMATE) $ 3,400.00
NFP CORPORATE SERVICES BROKER SERVICES (ESTIMATE) $ 4,500.00
TOTAL $ 43,030.90
CAPITAL IMPROVEMENTS - POLICE
FIRST NATIONAL BANK 2023 RAM 1500 CREW CAB $ 1,433.18
FIRST NATIONAL BANK 2023 RAM 1500 CREW CAB $ 1,434.50
FIRST NATIONAL BANK 2023 FORD EXPLORER UNIT # P2303 $ 1,979.88
FIRST NATIONAL BANK 2023 FORD EXPLORER UNIT # P2304 $ 1,979.88
FIRST NATIONAL BANK 2023 FORD EXPLORER UNIT # P2305 $ 1,979.88
TOTAL $ 8,807.32
CAPITAL IMPROVEMENT - FIRE
FIRST NATIONAL BANK FIRE ENGINE $ 10,811.54
FIRST NATIONAL BANK 2024 FORD F-250 $ 1,907.81
BANK OF GRAND LAKE 2024 BRUSH TRUCK $ 1,546.74
US BANCORP TANKER & PUMPER LEASES $ 7,900.51
TOTAL $ 22,166.60
CAPITAL IMPROVEMENT - CODE COMPLIANCE
ARVEST EQUIPMENT FINANCE 2023 FORD EXPLORER $ 936.27
TOTAL $ 936.27
CAPITAL IMPROVEMENTS - STREETS
BANK OF GRAND LAKE 2024 STREET SWEEPER $ 6,162.46
BANK OF GRAND LAKE 2024 FORD F-250 $ 1,884.11
Council Page 29 of 30 July 07, 2026
41Packet Page 42
TOTAL $ 8,046.57
CAPITAL IMPROVEMENTS - CEMETERY
ARVEST EQUIPMENT FINANCE 2022 CATEPILLAR 303.5 $ 1,205.22
TOTAL $ 1,205.22
CAPITAL IMPROVEMENTS - PARKS
FIRST NATIONAL BANK JD TRACTOR W/BOOM MOWER - PO $ 3,299.33
FIRST NATIONAL BANK 2023 DODGE RAM 2500 CREW CAB $ 1,614.48
TOTAL $ 4,913.81
GRANTS & DONATIONS / LIBRARY
JADE STAHL CANNING CLASS $ 100.00
TOTAL $ 100.00
COUNTY FIRE
WELCH STATE BANK 2023 FORD F-150 LEASE PAYMENT CO $ 1,376.74
TOTAL $ 1,376.74
MCVB
RACHEL SANDA FACE PAINTING - HERITAGE FEST $ 300.00
TOTAL $ 300.00
TOTAL GENERAL FUND $ 1,960.00
TOTAL OTHER FUNDS $ 174,381.14
TOTAL GOVERNMENTAL FUNDS $ 176,341.14
Council Page 30 of 30 July 07, 2026
42Packet Page 43
Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on Budget Amendment: #26-14 Airport Requesting to Use
Carryover to Pay Garver Engineering the Remaining Contracted Amount for Taxiway
Relocation Design
PRESENTER: Crystal Wyrick
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
26-14 Air - Air (Using Carryover to Pay Garver the Contracted Amount for Taxiway Relocation Design Exp).pdf
43Packet Page 44
44
Packet Page 45
Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on Grand Gateway Pelivan Outside Organizational
Contract for Fiscal Year 2026-2027
PRESENTER: Crystal Wyrick
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Outside Org 1 - BA FY 26-27 Contracts.docx
Outside Org 3a - Pelivan-Grand Gateway Agreement FY 26-27 redlined.docx
Outside Org 3b - Pelivan-Grand Gateway Agreement FY 26-27.docx
45Packet Page 46
CITY OF MIAMI/MIAMI SPECIAL UTILITY AUTHORITY
ACTION/DECISION REQUEST
COUNCIL/MSUA
MEETING DATE: July 21, 2026
AGENDA TITLE: Approve Outside Organizational Fiscal Year Contracts for:
Community Crisis Center
Grand Gateway-Pelivan
Miami Area Economic Development Service
BACKGROUND:
Three-year history and this year’s budgeted amounts are below:
FY 26/27 FY 25/26 FY 24/25 FY 23/24
Organization
Budget Actual Actual Actual
Grand Gateway - Pelivan ($46k reimbursed exp) 46,000 $46,000 $46,000 $46,000
Community Crisis Center (80/20 utility credit not to
$21,000 $21,000 $25,000 $10,000
exceed $21,000)
Miami Area Economic Development Service
(MAEDS) ($50k cash, (80/20 utility credit not to $63,000 $63,000 $61,000 $66,000
exceed $13,000)
2-Yr Actual Recommended
Outside Org 80% of Avg
Utility Avg Not To Exceed
Community Crisis Center $22,29*0.07 $17,832.05 $21,000
MAEDS $13,879.33 $11,103.46 $13,000
Included in your packet is a copy of the required applications, when applicable, and proposed redlined
contracts. In addition, a synopsis of each application is below.
The cash payments in the “Budget” column were included in the FY 26/27 budget.
The changes to the contracts from last year are shown on the redlined version. They are:
o contract dates; and
o City attorney changes.
Note, the organizations will be scheduled to present to the council near the first of the calendar year.
STAFF RECOMMENDATION: Staff has no recommendation.
PRESENTER: Crystal Wyrick
City of Miami Outside Org BA 06/17/25 Page 1 of 1
46Packet Page 47
Grand Gateway / Pelivan
FY 2026/2027 AGREEMENT
This Agreement is reached by and between the Mayor and City Council of the City of Miami,
Oklahoma, a municipal corporation and a political subdivision of the State of Oklahoma, (hereinafter
“City”) and Grand Gateway Economic Development Association (hereinafter “Private Organization”).
WHEREAS Oklahoma Constitution, Article X, Section 14 provides in pertinent part as follows:
"Taxes shall be levied and collected by general laws, and for public purposes only ...."; and has been
repeatedly interpreted by the Courts and the State Attorney General to forbid the use of public funds as
gifts or endowments to assist individuals or private organizations, whether profit or nonprofit; and
WHEREAS, the Oklahoma Supreme Court has held that, no matter how desirable the object of the
proposed expenditure may be, public funds may not be spent for a purpose that the municipality would
not have the lawful authority to perform using its own staff and resources; and
WHEREAS, once a municipality determines that it has power and control over the expenditure of
public funds for a statutorily authorized municipal purpose, then it may negotiate a contract(s) with an
outside entity to perform the municipal function, but the municipality must provide for accountability and
financial controls; and
WHEREAS, the Mayor and City Council of the City of Miami, Oklahoma, has determined that
promotion of local economic development by providing a reasonably priced public transit system available
on the same cost basis to all persons in the City is an authorized municipal purpose and function, and that
an agreement with Private Organization to discharge all or some portion of said function is in the public
interest.
NOW, THEREFORE, the parties agree as follows:
The City budget for FY 2026/2027, beginning July 1, 2026, and ending June 30, 2027, shall provide
for:
1) The sum of up to Forty-Six Thousand Dollars ($46,000.00) for the purposes of this agreement as
local match funds for federal grants through Federal Transit Administration. The use of the funds must
be strictly and exclusively applied to the municipal function of economic development by providing a
reasonably priced public transit system available on the same cost basis to all persons in the City.
2) Private Organization must make requests for disbursement(s) directly to the City Manager, or his
or her designee, who may impose reasonable conditions prior to releasing funds to ensure compliance
Page 1 of 4
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with Oklahoma law, generally accepted accounting practices, and the fiduciary obligations of the City and
its officers and employees. In the case of utility credit, the City of Miami utility bill will serve as the
submitted, itemized invoice. The City Council has no duty to approve any particular claim under this
agreement and retains full authority and jurisdiction over claims involving the expenditure of public funds.
Private Contractor has a duty of due diligence to determine whether an anticipated expenditure is likely
to be approved by the City Council and/or recommended for approval by the City Manager. Payments
shall be made in the same manner as to any other vendor or contract party pursuant to 62 O.S. Section
310.1, et seq. If Private Organization shall have a question concerning the City’s implementation or
procedures concerning the application of this chapter of Oklahoma Public Finance law, then Private
Organization should direct those questions to the City Manager or his or her designee in a timely manner
to ensure compliance and to avoid misunderstandings or “snags”. Further:
a) Public funds may not be spent for any purpose or in any manner prohibited by local, state
or applicable federal law(s).
b) Private Organization shall in each and every instance comply with Oklahoma and Federal
law with regard to receipt, accounting and expenditure of these public funds.
c) Private Organization’s accounting practices with regard to the receipt and expenditure of
these public funds shall comply with the applicable standards of the most recent publications of the
Governmental Accounting Standards Board (GASB).
d) Private Organization shall promptly upon request provide City with full access to source
documentation and reports necessary to evidence disbursement of these funds to the intended purpose.
e) Private Organization shall fully cooperate with and assist the City with the timely
completion of audit requirements.
3) This agreement is not designed or intended to contractually impose the requirements of the
Oklahoma Open Meeting Act, 25 O.S. §301 et seq. or the Oklahoma Open Records Act, 51 O.S. §24A.1 et
seq. It is the explicit intention of the parties that this is an agreement for reimbursement of goods and
services. The Private Organization understands, if reimbursed for contractual services other than a utility
credit, it will submit itemized invoices or claims for contractual services in Miami, with paid sales receipts
attached upon request. It is the understanding of the parties that under these circumstances those Act(s)
do not cause the Private Organization to be deemed a public body subject to those Act(s). Nonetheless,
the Private Organization understands and agrees that it shall comply with applicable Oklahoma Open
Records Act and Oklahoma Open Meetings Act provisions as the same may be amended by the legislature,
interpreted by a precedential published opinion of an Oklahoma Appellate Court, or interpreted and
applied by a published opinion of the Oklahoma Attorney General. By way of illustration and not as a
limitation, the parties acknowledge the distinctions in the application of these state laws as described in
Sanders v. Benton, 1978 OK 53; Int’l Association of Firefighters Local 2479, 1981 OK 95; and as analyzed
and discussed in the formal written opinion of the State Attorney General in 2002 OK AG 37; and other
applicable law.
a) Regardless of the foregoing, Private Organization understands and agrees that the City is
subject to the state statutory legal requirements of the Oklahoma Open Records Act and similar Charter
provisions, and that the City has a legal duty to provide oversight concerning the application of public
Page 2 of 4
48Packet Page 49
funds. Therefore, Private Organization agrees to wholly, fully and timely assist City with its response to
any and all Oklahoma Open Records Act requests directed to the City with regard to the receipt and
expenditure of municipal public funds by Private Organization.
4) The City of Miami and its various boards and authorities may at its discretion advertise, promote,
and market public events of the Private Organization.
5) Private Organization agrees to adhere to the requirements listed below. Send All Financial
Statements and Invoices Electronically To: [email protected]. If this contract is breached by
Private Organization, City’s obligations herein are suspended, and funding will cease. Private Organization
will have thirty (30) days to appear before the Miami City Council to request an opportunity to cure.
Required Documents:
a) Civil Rights Policy
Private organization shall provide a copy of its Civil Rights Policy no later than December
31, 2026
b) Miami Customer Ride Information – (Submitted quarterly)
The quarterly report should include ride type per month, quarterly totals, completed
trips per month, booking method, trip purpose, ride requests, and heat (pin) maps of
rides.
c) Receipts for Reimbursement - (As Requested)
The Private Organization understands, if reimbursed for contractual services other than
a utility credit, it will submit itemized invoices or claims for contractual services to
benefit Miami residents, and paid sales receipts attached.
d) Financial Statements - (Approved current statements submitted quarterly)
i. Balance Sheet. Private Organization shall provide a statement of the assets,
liabilities, and capital of a business or other organization at a particular point in
time, detailing the balance of income and expenditure over the preceding
period.
ii. Profit and Loss Statement. Private Organization shall provide a profit and loss
statement summarizing the revenues, costs and expenses incurred during a
specific period of time.
6) This agreement does not establish a policy, rule or contract format regarding possible budgetary
appropriations and agreements in subsequent budget years. If the Private Organization desires to present
a request for funding in future budget years, then the Private Organization has the sole responsibility to
approach the City in a timely manner with written proposals for requested funding for the applicable
budget year. Applications for funding in future budget years will not be mailed to anticipated applicants.
Applicants must contact the City’s Finance Division to obtain an application. It is understood that full
compliance with the terms of this agreement may be considered as a factor by the City during discussions
which may be conducted during the term of this agreement concerning subsequent budget year(s).
Applications from Private Organizations with breached contracts will not be considered for future funding.
Page 3 of 4
49Packet Page 50
7) This is the entire agreement. Neither party has relied upon any representation not set forth
explicitly in this agreement made, or alleged to have been made, by the other party or by any other person,
public official, public officer, employee or agent. This agreement may not be amended except by means
of a written instrument duly executed by the parties.
8) This agreement is governed by the laws of the State of Oklahoma. The proper venue for any suit
brought by the parties with regard to this agreement shall be the District Court in and for Ottawa County,
State of Oklahoma.
9) Each signatory below personally and individually warrants that they have duly executed this
agreement as the lawful representative of their respective entity properly authorized to enter into and
obligate such party to the terms of this agreement.
Approved by the City Council in a publicly held vote pursuant to a
posted agenda item on a duly scheduled meeting on
______/______/20_____ and approved by a vote of
______ for ______ against ______ abstaining
____________________________________ ____________________________________
Mayor Grand Gateway Economic Development
City of Miami, Oklahoma Association
____________________________________ ____________________________________
Approved as to form: City Attorney GGEDA Office or Position of Signatory
____________________________________
City Clerk
City of Miami, Oklahoma
[seal]
Page 4 of 4
50Packet Page 51
Grand Gateway / Pelivan
FY 2026/2027 AGREEMENT
This Agreement is reached by and between the Mayor and City Council of the City of Miami,
Oklahoma, a municipal corporation and a political subdivision of the State of Oklahoma, (hereinafter
“City”) and Grand Gateway Economic Development Association (hereinafter “Private Organization”).
WHEREAS Oklahoma Constitution, Article X, Section 14 provides in pertinent part as follows:
"Taxes shall be levied and collected by general laws, and for public purposes only ...."; and has been
repeatedly interpreted by the Courts and the State Attorney General to forbid the use of public funds as
gifts or endowments to assist individuals or private organizations, whether profit or nonprofit; and
WHEREAS, the Oklahoma Supreme Court has held that, no matter how desirable the object of the
proposed expenditure may be, public funds may not be spent for a purpose that the municipality would
not have the lawful authority to perform using its own staff and resources; and
WHEREAS, once a municipality determines that it has power and control over the expenditure of
public funds for a statutorily authorized municipal purpose, then it may negotiate a contract(s) with an
outside entity to perform the municipal function, but the municipality must provide for accountability and
financial controls; and
WHEREAS, the Mayor and City Council of the City of Miami, Oklahoma, has determined that
promotion of local economic development by providing a reasonably priced public transit system available
on the same cost basis to all persons in the City is an authorized municipal purpose and function, and that
an agreement with Private Organization to discharge all or some portion of said function is in the public
interest.
NOW, THEREFORE, the parties agree as follows:
The City budget for FY 2026/2027, beginning July 1, 2026, and ending June 30, 2027, shall provide
for:
1) The sum of up to Forty-Six Thousand Dollars ($46,000.00) for the purposes of this agreement as
local match funds for federal grants through Federal Transit Administration. The use of the funds must
be strictly and exclusively applied to the municipal function of economic development by providing a
reasonably priced public transit system available on the same cost basis to all persons in the City.
2) Private Organization must make requests for disbursement(s) directly to the City Manager, or his
or her designee, who may impose reasonable conditions prior to releasing funds to ensure compliance
Page 1 of 4
51Packet Page 52
with Oklahoma law, generally accepted accounting practices, and the fiduciary obligations of the City and
its officers and employees. In the case of utility credit, the City of Miami utility bill will serve as the
submitted, itemized invoice. The City Council has no duty to approve any particular claim under this
agreement and retains full authority and jurisdiction over claims involving the expenditure of public funds.
Private Contractor has a duty of due diligence to determine whether an anticipated expenditure is likely
to be approved by the City Council and/or recommended for approval by the City Manager. Payments
shall be made in the same manner as to any other vendor or contract party pursuant to 62 O.S. Section
310.1, et seq. If Private Organization shall have a question concerning the City’s implementation or
procedures concerning the application of this chapter of Oklahoma Public Finance law, then Private
Organization should direct those questions to the City Manager or his or her designee in a timely manner
to ensure compliance and to avoid misunderstandings or “snags”. Further:
a) Public funds may not be spent for any purpose or in any manner prohibited by local, state
or applicable federal law(s).
b) Private Organization shall in each and every instance comply with Oklahoma and Federal
law with regard to receipt, accounting and expenditure of these public funds.
c) Private Organization’s accounting practices with regard to the receipt and expenditure of
these public funds shall comply with the applicable standards of the most recent publications of the
Governmental Accounting Standards Board (GASB).
d) Private Organization shall promptly upon request provide City with full access to source
documentation and reports necessary to evidence disbursement of these funds to the intended purpose.
e) Private Organization shall fully cooperate with and assist the City with the timely
completion of audit requirements.
3) This agreement is not designed or intended to contractually impose the requirements of the
Oklahoma Open Meeting Act, 25 O.S. §301 et seq. or the Oklahoma Open Records Act, 51 O.S. §24A.1 et
seq. It is the explicit intention of the parties that this is an agreement for reimbursement of goods and
services. The Private Organization understands, if reimbursed for contractual services other than a utility
credit, it will submit itemized invoices or claims for contractual services in Miami, with paid sales receipts
attached upon request. It is the understanding of the parties that under these circumstances those Act(s)
do not cause the Private Organization to be deemed a public body subject to those Act(s). Nonetheless,
the Private Organization understands and agrees that it shall comply with applicable Oklahoma Open
Records Act and Oklahoma Open Meetings Act provisions as the same may be amended by the legislature,
interpreted by a precedential published opinion of an Oklahoma Appellate Court, or interpreted and
applied by a published opinion of the Oklahoma Attorney General. By way of illustration and not as a
limitation, the parties acknowledge the distinctions in the application of these state laws as described in
Sanders v. Benton, 1978 OK 53; Int’l Association of Firefighters Local 2479, 1981 OK 95; and as analyzed
and discussed in the formal written opinion of the State Attorney General in 2002 OK AG 37; and other
applicable law.
a) Regardless of the foregoing, Private Organization understands and agrees that the City is
subject to the state statutory legal requirements of the Oklahoma Open Records Act and similar Charter
provisions, and that the City has a legal duty to provide oversight concerning the application of public
Page 2 of 4
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funds. Therefore, Private Organization agrees to wholly, fully and timely assist City with its response to
any and all Oklahoma Open Records Act requests directed to the City with regard to the receipt and
expenditure of municipal public funds by Private Organization.
4) The City of Miami and its various boards and authorities may at its discretion advertise, promote,
and market public events of the Private Organization.
5) Private Organization agrees to adhere to the requirements listed below. Send All Financial
Statements and Invoices Electronically To: [email protected]. If this contract is breached by
Private Organization, City’s obligations herein are suspended, and funding will cease. Private Organization
will have thirty (30) days to appear before the Miami City Council to request an opportunity to cure.
Required Documents:
a) Civil Rights Policy
Private organization shall provide a copy of its Civil Rights Policy no later than December
31, 2026
b) Miami Customer Ride Information – (Submitted quarterly)
The quarterly report should include ride type per month, quarterly totals, completed
trips per month, booking method, trip purpose, ride requests, and heat (pin) maps of
rides.
c) Receipts for Reimbursement - (As Requested)
The Private Organization understands, if reimbursed for contractual services other than
a utility credit, it will submit itemized invoices or claims for contractual services to
benefit Miami residents, and paid sales receipts attached.
d) Financial Statements - (Approved current statements submitted quarterly)
i. Balance Sheet. Private Organization shall provide a statement of the assets,
liabilities, and capital of a business or other organization at a particular point in
time, detailing the balance of income and expenditure over the preceding
period.
ii. Profit and Loss Statement. Private Organization shall provide a profit and loss
statement summarizing the revenues, costs and expenses incurred during a
specific period of time.
6) This agreement does not establish a policy, rule or contract format regarding possible budgetary
appropriations and agreements in subsequent budget years. If the Private Organization desires to present
a request for funding in future budget years, then the Private Organization has the sole responsibility to
approach the City in a timely manner with written proposals for requested funding for the applicable
budget year. Applications for funding in future budget years will not be mailed to anticipated applicants.
Applicants must contact the City’s Finance Division to obtain an application. It is understood that full
compliance with the terms of this agreement may be considered as a factor by the City during discussions
which may be conducted during the term of this agreement concerning subsequent budget year(s).
Applications from Private Organizations with breached contracts will not be considered for future funding.
Page 3 of 4
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7) This is the entire agreement. Neither party has relied upon any representation not set forth
explicitly in this agreement made, or alleged to have been made, by the other party or by any other person,
public official, public officer, employee or agent. This agreement may not be amended except by means
of a written instrument duly executed by the parties.
8) This agreement is governed by the laws of the State of Oklahoma. The proper venue for any suit
brought by the parties with regard to this agreement shall be the District Court in and for Ottawa County,
State of Oklahoma.
9) Each signatory below personally and individually warrants that they have duly executed this
agreement as the lawful representative of their respective entity properly authorized to enter into and
obligate such party to the terms of this agreement.
Approved by the City Council in a publicly held vote pursuant to a
posted agenda item on a duly scheduled meeting on
______/______/20_____ and approved by a vote of
______ for ______ against ______ abstaining
____________________________________ ____________________________________
Mayor Grand Gateway Economic Development
City of Miami, Oklahoma Association
____________________________________ ____________________________________
Approved as to form: City Attorney GGEDA Office or Position of Signatory
____________________________________
City Clerk
City of Miami, Oklahoma
[seal]
Page 4 of 4
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on Community Crisis Center Outside Organizational
Contract for Fiscal Year 2026-2027
PRESENTER: Crystal Wyrick
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Outside Org 2a - Community Crisis Center Agreement FY 26-27 redlined.docx
Outside Org 2b - Community Crisis Center Agreement FY 26-27.docx
55Packet Page 56
Community Crisis Center, Inc.
FY 2026/2027 AGREEMENT
This Agreement is reached by and between the Mayor and City Council of the City of Miami,
Oklahoma, a municipal corporation and a political subdivision of the State of Oklahoma, (hereinafter
“City”), the Miami Special Utility Authority, a public trust authority of which the City of Miami is a
beneficiary, (hereinafter “MSUA), and the Community Crisis Center, Inc. (hereinafter “Private
Organization”).
WHEREAS Oklahoma Constitution, Article X, Section 14 provides in pertinent part as follows:
"Taxes shall be levied and collected by general laws, and for public purposes only ...."; and has been
repeatedly interpreted by the Courts and the State Attorney General to forbid the use of public funds as
gifts or endowments to assist individuals or private organizations, whether profit or nonprofit; and
WHEREAS, the Oklahoma Supreme Court has held that, no matter how desirable the object of the
proposed expenditure may be, public funds may not be spent for a purpose that the municipality would
not have the lawful authority to perform using its own staff and resources; and
WHEREAS, once a municipality determines that it has power and control over the expenditure of
public funds for a statutorily authorized municipal purpose, then it may negotiate a contract(s) with an
outside entity to perform the municipal function, but the municipality must provide for accountability and
financial controls; and
WHEREAS, the Mayor and City Council of the City of Miami, Oklahoma, has determined that crime
prevention, crime victim assistance, emergency shelter and community education related thereto is an
authorized municipal purpose and function, and that an agreement with Private Organization to discharge
all or some portion of said function is in the public interest.
NOW, THEREFORE, the parties agree as follows:
The City budget for FY 2026/2027, beginning July 1, 2026, and ending June 30, 2027, shall provide
for:
1) An 80% MSUA utility credit at 321 26th NW Street, Miami, OK 74354, not to exceed Twenty One
Thousand Dollars ($21,000.00) for the purposes of this agreement. The use of the funds must be strictly
and exclusively applied to the municipal function of crime prevention, crime victim assistance, emergency
shelter and community education related thereto, all within the territorial limits of the City, and the
expenditure thereof must be directly traced in accounting reports to said exclusive purpose(s). The utility
Page 1 of 4
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credit will be applied per billing cycle and will expire at the end of the 2026/2027 fiscal year. Any unused
portion of the credit will be forfeited.
2) Private Organization must make requests for disbursement(s) directly to the City Manager, or his
or her designee, who may impose reasonable conditions prior to releasing funds to ensure compliance
with Oklahoma law, generally accepted accounting practices, and the fiduciary obligations of the City and
its officers and employees. In the case of utility credit, the City of Miami utility bill will serve as the
submitted, itemized invoice. The City Council has no duty to approve any particular claim under this
agreement and retains full authority and jurisdiction over claims involving the expenditure of public funds.
Private Contractor has a duty of due diligence to determine whether an anticipated expenditure is likely
to be approved by the City Council and/or recommended for approval by the City Manager. Payments
shall be made in the same manner as to any other vendor or contract party pursuant to 62 O.S. Section
310.1, et seq. If Private Organization shall have a question concerning the City’s implementation or
procedures concerning the application of this chapter of Oklahoma Public Finance law, then Private
Organization should direct those questions to the City Manager or his or her designee in a timely manner
to ensure compliance and to avoid misunderstandings or “snags”. Further:
a) Public funds may not be spent for any purpose or in any manner prohibited by local, state
or applicable federal law(s).
b) Private Organization shall in each and every instance comply with Oklahoma and Federal
law with regard to receipt, accounting and expenditure of these public funds.
c) Private Organization’s accounting practices with regard to the receipt and
expenditure of these public funds shall comply with the applicable standards of the most recent
publications of the Governmental Accounting Standards Board (GASB).
d) Private Organization shall promptly upon request provide City with full access to source
documentation and reports necessary to evidence disbursement of these funds to the intended purpose.
e) Private Organization shall fully cooperate with and assist the City with the timely
completion of audit requirements.
3) This agreement is not designed or intended to contractually impose the requirements of the
Oklahoma Open Meeting Act, 25 O.S. §301 et seq. or the Oklahoma Open Records Act, 51 O.S. §24A.1 et
seq. It is the explicit intention of the parties that this is an agreement for reimbursement of goods and
services. The Private Organization understands, if reimbursed for contractual services other than a utility
credit, it will submit itemized invoices or claims for contractual services in Miami, with paid sales receipts
attached upon request. It is the understanding of the parties that under these circumstances those Act(s)
do not cause the Private Organization to be deemed a public body subject to those Act(s). Nonetheless,
the Private Organization understands and agrees that it shall comply with applicable Oklahoma Open
Records Act and Oklahoma Open Meetings Act provisions as the same may be amended by the legislature,
interpreted by a precedential published opinion of an Oklahoma Appellate Court, or interpreted and
applied by a published opinion of the Oklahoma Attorney General. By way of illustration and not as a
limitation, the parties acknowledge the distinctions in the application of these state laws as described in
Sanders v. Benton, 1978 OK 53; Int’l Association of Firefighters Local 2479, 1981 OK 95; and as analyzed
Page 2 of 4
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and discussed in the formal written opinion of the State Attorney General in 2002 OK AG 37; and other
applicable law.
a) Regardless of the foregoing, Private Organization understands and agrees that the City is
subject to the state statutory legal requirements of the Oklahoma Open Records Act and similar Charter
provisions, and that the City has a legal duty to provide oversight concerning the application of public
funds. Therefore, Private Organization agrees to wholly, fully and timely assist City with its response to
any and all Oklahoma Open Records Act requests directed to the City with regard to the receipt and
expenditure of municipal public funds by Private Organization.
4) Private Organization agrees to adhere to the requirements listed below. Send All Financial
Statements and Invoices Electronically To: [email protected]. If this contract is breached by
Private Organization, City’s obligations herein are suspended, and funding will cease. Private Organization
will have thirty (30) days to appear before the Miami City Council to request an opportunity to cure.
Required Documents:
a) Civil Rights Policy - (Required)
Private organization shall provide a copy of its Civil Rights Policy no later than December
31, 2026
b) Receipts for Reimbursement - (As Requested)
The Private Organization understands, if reimbursed for contractual services other than
a utility credit, it will submit itemized invoices or claims for contractual services to
benefit Miami residents, and paid sales receipts attached.
c) Financial Statements - (Approved current statements submitted quarterly)
i. Balance Sheet. Private Organization shall provide a statement of the assets,
liabilities, and capital of a business or other organization at a particular point in
time, detailing the balance of income and expenditure over the preceding
period.
ii. Profit and Loss Statement. Private Organization shall provide a profit and loss
statement summarizing the revenues, costs and expenses incurred during a
specific period of time.
5) The City of Miami and its various boards and authorities may, at its/their discretion, advertise,
promote, and market public events of the Private Organization.
6) This agreement does not establish a policy, rule or contract format regarding possible budgetary
appropriations and agreements in subsequent budget years. If the Private Organization desires to present
a request for funding in future budget years, then the Private Organization has the sole responsibility to
approach the City in a timely manner with written proposals for requested funding for the applicable
budget year. Applications for funding in future budget years will not be mailed to anticipated applicants.
Applicants must contact the City’s Finance Division to obtain an application. It is understood that full
compliance with the terms of this agreement may be considered as a factor by the City during discussions
Page 3 of 4
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which may be conducted during the term of this agreement concerning subsequent budget year(s).
Applications from Private Organizations with breached contracts will not be considered for future funding.
8) This is the entire agreement. No party has relied upon any representation not set forth explicitly
in this agreement made, or alleged to have been made, by any other party or by any other person, public
official, public officer, employee or agent. This agreement may not be amended except by means of a
written instrument duly executed by the parties.
9) This agreement is governed by the laws of the State of Oklahoma. The proper venue for any suit
brought by the parties with regard to this agreement shall be the District Court in and for Ottawa County,
State of Oklahoma.
10) Each signatory below personally and individually warrants that they have duly executed this
agreement as the lawful representative of their respective entity properly authorized to enter into and
obligate such party to the terms of this agreement.
Approved by the City Council in a publicly held vote pursuant to a posted agenda item on a duly
scheduled meeting on ______/______/20_____ and approved by a vote of
______ for ______ against ______ abstaining
Approved by the MSUA in a publicly held vote pursuant to a posted agenda item on a duly scheduled
meeting on ______/______/20_____ and approved by a vote of
______ for ______ against ______ abstaining
____________________________________ ____________________________________
Mayor Community Crisis Center, Inc.
City of Miami, Oklahoma
____________________________________ ______________________________
Trust Chairman CCC Office or Position of Signatory
Miami Special Utility Authority
____________________________________ ____________________________________
Approved as to form: City Attorney City Clerk
City of Miami, Oklahoma
[seals]
Page 4 of 4
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Community Crisis Center, Inc.
FY 2026/2027 AGREEMENT
This Agreement is reached by and between the Mayor and City Council of the City of Miami,
Oklahoma, a municipal corporation and a political subdivision of the State of Oklahoma, (hereinafter
“City”), the Miami Special Utility Authority, a public trust authority of which the City of Miami is a
beneficiary, (hereinafter “MSUA), and the Community Crisis Center, Inc. (hereinafter “Private
Organization”).
WHEREAS Oklahoma Constitution, Article X, Section 14 provides in pertinent part as follows:
"Taxes shall be levied and collected by general laws, and for public purposes only ...."; and has been
repeatedly interpreted by the Courts and the State Attorney General to forbid the use of public funds as
gifts or endowments to assist individuals or private organizations, whether profit or nonprofit; and
WHEREAS, the Oklahoma Supreme Court has held that, no matter how desirable the object of the
proposed expenditure may be, public funds may not be spent for a purpose that the municipality would
not have the lawful authority to perform using its own staff and resources; and
WHEREAS, once a municipality determines that it has power and control over the expenditure of
public funds for a statutorily authorized municipal purpose, then it may negotiate a contract(s) with an
outside entity to perform the municipal function, but the municipality must provide for accountability and
financial controls; and
WHEREAS, the Mayor and City Council of the City of Miami, Oklahoma, has determined that crime
prevention, crime victim assistance, emergency shelter and community education related thereto is an
authorized municipal purpose and function, and that an agreement with Private Organization to discharge
all or some portion of said function is in the public interest.
NOW, THEREFORE, the parties agree as follows:
The City budget for FY 2026/2027, beginning July 1, 2026, and ending June 30, 2027, shall provide
for:
1) An 80% MSUA utility credit at 321 26th NW Street, Miami, OK 74354, not to exceed Twenty One
Thousand Dollars ($21,000.00) for the purposes of this agreement. The use of the funds must be strictly
and exclusively applied to the municipal function of crime prevention, crime victim assistance, emergency
shelter and community education related thereto, all within the territorial limits of the City, and the
expenditure thereof must be directly traced in accounting reports to said exclusive purpose(s). The utility
Page 1 of 4
60Transcript pages 61-80
Packet Page 61
credit will be applied per billing cycle and will expire at the end of the 2026/2027 fiscal year. Any unused
portion of the credit will be forfeited.
2) Private Organization must make requests for disbursement(s) directly to the City Manager, or his
or her designee, who may impose reasonable conditions prior to releasing funds to ensure compliance
with Oklahoma law, generally accepted accounting practices, and the fiduciary obligations of the City and
its officers and employees. In the case of utility credit, the City of Miami utility bill will serve as the
submitted, itemized invoice. The City Council has no duty to approve any particular claim under this
agreement and retains full authority and jurisdiction over claims involving the expenditure of public funds.
Private Contractor has a duty of due diligence to determine whether an anticipated expenditure is likely
to be approved by the City Council and/or recommended for approval by the City Manager. Payments
shall be made in the same manner as to any other vendor or contract party pursuant to 62 O.S. Section
310.1, et seq. If Private Organization shall have a question concerning the City’s implementation or
procedures concerning the application of this chapter of Oklahoma Public Finance law, then Private
Organization should direct those questions to the City Manager or his or her designee in a timely manner
to ensure compliance and to avoid misunderstandings or “snags”. Further:
a) Public funds may not be spent for any purpose or in any manner prohibited by local, state
or applicable federal law(s).
b) Private Organization shall in each and every instance comply with Oklahoma and Federal
law with regard to receipt, accounting and expenditure of these public funds.
c) Private Organization’s accounting practices with regard to the receipt and
expenditure of these public funds shall comply with the applicable standards of the most recent
publications of the Governmental Accounting Standards Board (GASB).
d) Private Organization shall promptly upon request provide City with full access to source
documentation and reports necessary to evidence disbursement of these funds to the intended purpose.
e) Private Organization shall fully cooperate with and assist the City with the timely
completion of audit requirements.
3) This agreement is not designed or intended to contractually impose the requirements of the
Oklahoma Open Meeting Act, 25 O.S. §301 et seq. or the Oklahoma Open Records Act, 51 O.S. §24A.1 et
seq. It is the explicit intention of the parties that this is an agreement for reimbursement of goods and
services. The Private Organization understands, if reimbursed for contractual services other than a utility
credit, it will submit itemized invoices or claims for contractual services in Miami, with paid sales receipts
attached upon request. It is the understanding of the parties that under these circumstances those Act(s)
do not cause the Private Organization to be deemed a public body subject to those Act(s). Nonetheless,
the Private Organization understands and agrees that it shall comply with applicable Oklahoma Open
Records Act and Oklahoma Open Meetings Act provisions as the same may be amended by the legislature,
interpreted by a precedential published opinion of an Oklahoma Appellate Court, or interpreted and
applied by a published opinion of the Oklahoma Attorney General. By way of illustration and not as a
limitation, the parties acknowledge the distinctions in the application of these state laws as described in
Sanders v. Benton, 1978 OK 53; Int’l Association of Firefighters Local 2479, 1981 OK 95; and as analyzed
Page 2 of 4
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and discussed in the formal written opinion of the State Attorney General in 2002 OK AG 37; and other
applicable law.
a) Regardless of the foregoing, Private Organization understands and agrees that the City is
subject to the state statutory legal requirements of the Oklahoma Open Records Act and similar Charter
provisions, and that the City has a legal duty to provide oversight concerning the application of public
funds. Therefore, Private Organization agrees to wholly, fully and timely assist City with its response to
any and all Oklahoma Open Records Act requests directed to the City with regard to the receipt and
expenditure of municipal public funds by Private Organization.
4) Private Organization agrees to adhere to the requirements listed below. Send All Financial
Statements and Invoices Electronically To: [email protected]. If this contract is breached by
Private Organization, City’s obligations herein are suspended, and funding will cease. Private Organization
will have thirty (30) days to appear before the Miami City Council to request an opportunity to cure.
Required Documents:
a) Civil Rights Policy - (Required)
Private organization shall provide a copy of its Civil Rights Policy no later than December
31, 2026
b) Receipts for Reimbursement - (As Requested)
The Private Organization understands, if reimbursed for contractual services other than
a utility credit, it will submit itemized invoices or claims for contractual services to
benefit Miami residents, and paid sales receipts attached.
c) Financial Statements - (Approved current statements submitted quarterly)
i. Balance Sheet. Private Organization shall provide a statement of the assets,
liabilities, and capital of a business or other organization at a particular point in
time, detailing the balance of income and expenditure over the preceding
period.
ii. Profit and Loss Statement. Private Organization shall provide a profit and loss
statement summarizing the revenues, costs and expenses incurred during a
specific period of time.
5) The City of Miami and its various boards and authorities may, at its/their discretion, advertise,
promote, and market public events of the Private Organization.
6) This agreement does not establish a policy, rule or contract format regarding possible budgetary
appropriations and agreements in subsequent budget years. If the Private Organization desires to present
a request for funding in future budget years, then the Private Organization has the sole responsibility to
approach the City in a timely manner with written proposals for requested funding for the applicable
budget year. Applications for funding in future budget years will not be mailed to anticipated applicants.
Applicants must contact the City’s Finance Division to obtain an application. It is understood that full
compliance with the terms of this agreement may be considered as a factor by the City during discussions
Page 3 of 4
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which may be conducted during the term of this agreement concerning subsequent budget year(s).
Applications from Private Organizations with breached contracts will not be considered for future funding.
8) This is the entire agreement. No party has relied upon any representation not set forth explicitly
in this agreement made, or alleged to have been made, by any other party or by any other person, public
official, public officer, employee or agent. This agreement may not be amended except by means of a
written instrument duly executed by the parties.
9) This agreement is governed by the laws of the State of Oklahoma. The proper venue for any suit
brought by the parties with regard to this agreement shall be the District Court in and for Ottawa County,
State of Oklahoma.
10) Each signatory below personally and individually warrants that they have duly executed this
agreement as the lawful representative of their respective entity properly authorized to enter into and
obligate such party to the terms of this agreement.
Approved by the City Council in a publicly held vote pursuant to a posted agenda item on a duly
scheduled meeting on ______/______/20_____ and approved by a vote of
______ for ______ against ______ abstaining
Approved by the MSUA in a publicly held vote pursuant to a posted agenda item on a duly scheduled
meeting on ______/______/20_____ and approved by a vote of
______ for ______ against ______ abstaining
____________________________________ ____________________________________
Mayor Community Crisis Center, Inc.
City of Miami, Oklahoma
____________________________________ ______________________________
Trust Chairman CCC Office or Position of Signatory
Miami Special Utility Authority
____________________________________ ____________________________________
Approved as to form: City Attorney City Clerk
City of Miami, Oklahoma
[seals]
Page 4 of 4
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on Miami Area Economic Development Service (MAEDS)
Outside Organizational Contract for Fiscal Year 2026-2027
PRESENTER: Crystal Wyrick
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Outside Org 4a - City-MSUA MAEDS Contract FY 26-27 redlined.doc
Outside Org 4b - City-MSUA MAEDS Contract FY 26-27.doc
64Packet Page 65
Miami Area Economic Development Service, Inc.
Economic Development FY 2026/2027 Agreement
This Economic Development Agreement ("Agreement"), is made on this ___ day of
__________________ 20___, by and between Miami Area Economic Development Service, Inc.,
an Oklahoma not for profit corporation, having its office at 11 South Main Street, Miami,
Oklahoma 74354 ("MAEDS"), the City of Miami, a municipal subdivision of the State of
Oklahoma, having its office at 129 5th Avenue NW, Miami, Oklahoma 74355 ("Client"), and the
Miami Special Utility Authority, a public trust authority of which the City of Miami is a
beneficiary, (hereinafter “MSUA).
WHEREAS, MAEDS has extensive experience, knowledge and expertise relating to the
fields of economic development; and
WHEREAS Client is desirous of retaining MAEDS to perform services as described below
and to render such services to Client;
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
contained, MAEDS and Client agree as follows:
1. Services
a. MAEDS will render professional services to Client. Said services shall include:
i. Use its best efforts that seek to improve the economic well-being and
quality of life for the Miami community by creating and/or retaining jobs
and supporting or growing incomes and the tax base, consistent with the
Client's long-range goals;
ii. Assist the Client with its statutorily authorized municipal purpose of
economic development by recruiting and negotiating with outside
entities to locate, construct and/or expand businesses in and around
Miami; and
iii. Advise the Client on attracting private investment and job creation by
improving public infrastructure to aid development such as power
distribution system, roads, bridges, water treatment, water storage and
water delivery facilities, surface water management assets, sanitary
sewer facilities and related assets, and other assets owned or maintained
by Client.
2. Financial Terms
a. The retainer for services provided pursuant to this Agreement shall be the
annual total of $50,000.00 and shall be billed on a quarterly basis after each
quarterly MAEDS update to the City Council. Each quarterly bill and payment
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shall be in equal installments of $12,500.00. Payments shall be made within 30
days of receipt of each quarterly bill. It is understood that should the Client
choose to renew this Agreement for one additional year, the retainer rate and
payment schedule shall remain the same for the following year's agreement.
b. An 80% utility credit at 9 South Main Street and 11 South Main Street, Miami,
Oklahoma 74354 not to exceed an annual amount of Thirteen Thousand Dollars
($13,000.00) will be provided to MAEDS. The credit will be applied each billing
cycle and will expire at the end of the 2026/2027 fiscal year. Any unused portion
will be forfeited.
c. All expenses such as postage, copying, printing, messenger, long distance
telephone charges, travel and related expenses and third-party vendor invoices
will be the obligation of MAEDS.
d. Client will not be charged for use of MAEDS advertising opportunities and
Client's logo will be used in all of MAEDS marketing and advertising publicity,
both in electronic format and in printed format.
e. MAEDS will only use funding from client to MAEDS for the following:
i. Accounting - This includes annual audits and monthly independent
financial statements.
ii. Advertising - This includes advertising with the MAEDS website, site
consultant publications, and the like.
iii. Dues and Subscriptions - This includes the Oklahoma Economic
Development Council, Governor's Economic Development & Marketing
Team, Northeast Oklahoma Regional Alliance, and more.
iv. Insurance - This includes insurance on the Miami Main location.
v. Repairs and Maintenance - This includes repairs and maintenance on
Miami Main.
3. Term and Termination
a. The term of this Agreement shall be from the date of execution of this
Agreement through June 30, 2027. The parties acknowledge they may want to
renew this Agreement on the same terms and conditions at the discretion of
Client for one successive term of one year, with such term matching the Client's
fiscal year of July 1 through June 30. Provided however, MAEDS must notify
Client of its interest to renew no later than April 01, 2027. Both parties
acknowledge, however, pursuant to Article 10, §26 of the Oklahoma
Constitution, that Client cannot be legally forced to renew this Agreement.
b. This Agreement may be terminated by either party upon thirty (30) days prior
written notice. This Agreement may also be terminated by any party, in the
event such party delivers written notice to the other party in the event of a
breach of any of the terms of this Agreement, and such breach is not remedied
within ten (10) days of such written notice.
c. Upon the effective date of the termination of this Agreement, all property or
materials in MAEDS's possession belonging to Client, pursuant to the terms of
Section 4 herein, shall be returned to Client.
4. Ownership
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a. Excepting materials for which intellectual property rights are vested in a third
party, such as photographic negatives, unused design visuals, color separations,
printing plates, artwork, etc., in which case such rights shall remain the property
of such third party, all finished materials prepared for and on behalf of Client,
that are paid for by Client, and that Client uses at least once prior to the
termination of this Agreement or which Client indicates in writing to MAEDS
during the term of this Agreement as being specifically within the designation
plans for adoption and exploitation by Client, shall be, as between MAEDS and
Client, Client's property exclusively and will be given to Client at Client's request
or upon termination or expiration of this Agreement.
b. MAEDS undertakes to use all reasonable care in the handling and storing of
Client's materials but shall not be liable for loss, damage or destruction of such
materials or for any losses (consequential or otherwise) of any nature arising
from any loss, damage or destruction of materials.
5. Indemnification
a. Client is responsible for the accuracy, completeness and propriety of the
information that it provides to MAEDS concerning Client's products, services,
organization and industry. Client is responsible for reviewing all publicity or
other materials prepared by MAEDS and submitted to Client for approval under
this Agreement to confirm that all representations, direct or implied, are
supportable by objective data then possessed by Client, and to confirm the
accuracy and legality of the descriptions and depictions of the products and
services of Client and its competitors. Client will be responsible for securing all
required consents with respect of the use of all intellectual property contained in
any materials or data supplied by the Client to MAEDS.
b. To the extent allowed by Oklahoma law, Client will indemnify and hold MAEDS
harmless from and against all losses, damages, liabilities, claims, demands,
lawsuits and expenses, American Rule, that MAEDS may incur or be liable for
arising out of or in connection with any of the following:
i. Any publicity or other materials prepared or placed by MAEDS for Client,
or other services performed by MAEDS for Client (which services were
approved by Client);
ii. Use of intellectual property contained in any materials or data supplied
by or at the direction of Client to MAEDS; or
iii. Allegations that Client's activities violate or infringe upon the copyright,
trademark, patent or other rights of any third party, or that Client's
activities induce, promote or encourage the violation of or infringement
upon the rights of any third party.
c. MAEDS will notify Client of MAEDS's receipt of any notice, claim, demand or
service of legal process involving any matter which the Client has agreed to hold
MAEDS harmless, to the extent allowed by Oklahoma law, provided that failure
by MAEDS to so notify the Client shall not prejudice in any way MAEDS's rights to
be indemnified.
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d. MAEDS shall indemnify and hold Client harmless from and against all losses,
damages, liabilities, claims, demands, lawsuits and expenses including American
Rule that Client may incur or be liable for as a direct result of the negligence or
willful misconduct of MAEDS and/or its employees.
e. Client acknowledges that after any materials or information to be communicated
pursuant to this Agreement has been issued to the media or any other third
party, its use and dissemination is no longer under MAEDS's control. Client
further acknowledges that MAEDS will not be responsible for the accuracy of any
information published by the media or any other third party. Client agrees and
acknowledges that when issuing information pursuant to this Agreement MAEDS
is acting solely as the agent of Client.
f. To the extent allowed by Oklahoma law, the indemnity obligations of Client set
forth in this Agreement will be in addition to any liability Client may otherwise
have and these obligations shall be binding upon and inure to the benefit of any
successors, assigns, heirs, and personal representatives of Client, MAEDS, and
any other indemnified person.
g. The terms and conditions of this Section 5 shall survive any termination or
expiration of this Agreement.
6. Confidentiality
a. MAEDS, on behalf of itself and its employees, hereby covenants and agrees that
it:
i. Shall exercise reasonable care and caution to keep confidential all
proprietary information concerning Client's business and operations
which becomes known to MAEDS by reason of its services as
contemplated in this Agreement, and which information is clearly marked
"confidential" or specifically identified in writing as confidential
("Confidential Information"). Confidential Information includes, but is not
limited to, corporate plans, strategies, and specifications of economic
development improvements;
ii. Shall not disclose any Confidential Information to any person outside of
the employ of MAEDS, unless such disclosure is required in connection
with the performance of its services, and in such event MAEDS hereby
agrees to advise said third parties of the confidential nature of all
material and;
iii. Shall return to Client all Confidential Information in a tangible format in
its possession at the termination or expiration of this Agreement, except
that MAEDS shall be entitled to keep evidence of its work product.
b. Confidential Information shall not include the following:
i. Information that is in the public domain at the time of disclosure to
MAEDS or enters the public domain through no fault of MAEDS or its
employees.
ii. Non-confidential information that is already in the possession of MAEDS
or its employees at the time of the disclosure to MAEDS;
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iii. Information that MAEDS, or its employees, received from a third party; or
iv. Information that is required to be released in compliance with the
Oklahoma Open Records Act or any court order or other similar directive
having the force of law.
c. Both parties to this Agreement agree to keep confidential all information
received from the other party and which is intended to remain confidential, to
the extent allowed by law, unless and until it is mutually agreed to release such
information.
7. Construction
In the event an ambiguity or question of intent or interpretation arises, this Agreement
shall be construed as if drafted jointly by the parties, and no presumption or burden of proof
shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions
of this Agreement. The provisions of this Agreement shall be interpreted in a reasonable
manner to affect the intentions of the parties and this Agreement.
8. Governing Law
This Agreement shall be construed in accordance with and governed by the laws of
Oklahoma. Any dispute arising out of this Agreement shall be adjudicated in the courts of
Oklahoma, and MAEDS and Client hereby each agree that any notice or service of process upon
it by registered or certified mail (return receipt requested) at its address set forth herein shall
be deemed adequate and lawful.
9. Civil Rights
All parties to this agreement shall provide Client a copy of their Civil Rights Policy no
later than December 31, 2026.
10. Headings
Headings of sections within this Agreement are provided for convenience and reference
only. In the event of a conflict between a heading and the content of a section, the content of
the section shall control.
11. Entire Agreement
This Agreement represents the entire Agreement between the parties with respect to
the matters described herein and supersedes and cancels all prior contracts, agreements,
negotiations, discussions and understandings, whether oral or written. The provisions of this
Agreement may be waived, altered, amended or repealed, in whole or in part, only upon the
express written consent of the parties.
IN WITNESS WHEREOF, authorized representatives of the parties have executed this
Agreement as of the dates specified below:
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Dated: ________________________ Miami Area Economic Development Service, Inc.
________________________________________
By:
Dated: ________________________ City of Miami, Oklahoma
______________________________________
By:
Dated: ________________________ Miami Special Utility Authority
______________________________________
By:
____________________________________
City Clerk
City of Miami, Oklahoma
[seal(s)]
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Miami Area Economic Development Service, Inc.
Economic Development FY 2026/2027 Agreement
This Economic Development Agreement ("Agreement"), is made on this ___ day of
__________________ 20___, by and between Miami Area Economic Development Service, Inc.,
an Oklahoma not for profit corporation, having its office at 11 South Main Street, Miami,
Oklahoma 74354 ("MAEDS"), the City of Miami, a municipal subdivision of the State of
Oklahoma, having its office at 129 5th Avenue NW, Miami, Oklahoma 74355 ("Client"), and the
Miami Special Utility Authority, a public trust authority of which the City of Miami is a
beneficiary, (hereinafter “MSUA).
WHEREAS, MAEDS has extensive experience, knowledge and expertise relating to the
fields of economic development; and
WHEREAS Client is desirous of retaining MAEDS to perform services as described below
and to render such services to Client;
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
contained, MAEDS and Client agree as follows:
1. Services
a. MAEDS will render professional services to Client. Said services shall include:
i. Use its best efforts that seek to improve the economic well-being and
quality of life for the Miami community by creating and/or retaining jobs
and supporting or growing incomes and the tax base, consistent with the
Client's long-range goals;
ii. Assist the Client with its statutorily authorized municipal purpose of
economic development by recruiting and negotiating with outside
entities to locate, construct and/or expand businesses in and around
Miami; and
iii. Advise the Client on attracting private investment and job creation by
improving public infrastructure to aid development such as power
distribution system, roads, bridges, water treatment, water storage and
water delivery facilities, surface water management assets, sanitary
sewer facilities and related assets, and other assets owned or maintained
by Client.
2. Financial Terms
a. The retainer for services provided pursuant to this Agreement shall be the
annual total of $50,000.00 and shall be billed on a quarterly basis after each
quarterly MAEDS update to the City Council. Each quarterly bill and payment
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shall be in equal installments of $12,500.00. Payments shall be made within 30
days of receipt of each quarterly bill. It is understood that should the Client
choose to renew this Agreement for one additional year, the retainer rate and
payment schedule shall remain the same for the following year's agreement.
b. An 80% utility credit at 9 South Main Street and 11 South Main Street, Miami,
Oklahoma 74354 not to exceed an annual amount of Thirteen Thousand Dollars
($13,000.00) will be provided to MAEDS. The credit will be applied each billing
cycle and will expire at the end of the 2026/2027 fiscal year. Any unused portion
will be forfeited.
c. All expenses such as postage, copying, printing, messenger, long distance
telephone charges, travel and related expenses and third-party vendor invoices
will be the obligation of MAEDS.
d. Client will not be charged for use of MAEDS advertising opportunities and
Client's logo will be used in all of MAEDS marketing and advertising publicity,
both in electronic format and in printed format.
e. MAEDS will only use funding from client to MAEDS for the following:
i. Accounting - This includes annual audits and monthly independent
financial statements.
ii. Advertising - This includes advertising with the MAEDS website, site
consultant publications, and the like.
iii. Dues and Subscriptions - This includes the Oklahoma Economic
Development Council, Governor's Economic Development & Marketing
Team, Northeast Oklahoma Regional Alliance, and more.
iv. Insurance - This includes insurance on the Miami Main location.
v. Repairs and Maintenance - This includes repairs and maintenance on
Miami Main.
3. Term and Termination
a. The term of this Agreement shall be from the date of execution of this
Agreement through June 30, 2027. The parties acknowledge they may want to
renew this Agreement on the same terms and conditions at the discretion of
Client for one successive term of one year, with such term matching the Client's
fiscal year of July 1 through June 30. Provided however, MAEDS must notify
Client of its interest to renew no later than April 01, 2027. Both parties
acknowledge, however, pursuant to Article 10, §26 of the Oklahoma
Constitution, that Client cannot be legally forced to renew this Agreement.
b. This Agreement may be terminated by either party upon thirty (30) days prior
written notice. This Agreement may also be terminated by any party, in the
event such party delivers written notice to the other party in the event of a
breach of any of the terms of this Agreement, and such breach is not remedied
within ten (10) days of such written notice.
c. Upon the effective date of the termination of this Agreement, all property or
materials in MAEDS's possession belonging to Client, pursuant to the terms of
Section 4 herein, shall be returned to Client.
4. Ownership
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a. Excepting materials for which intellectual property rights are vested in a third
party, such as photographic negatives, unused design visuals, color separations,
printing plates, artwork, etc., in which case such rights shall remain the property
of such third party, all finished materials prepared for and on behalf of Client,
that are paid for by Client, and that Client uses at least once prior to the
termination of this Agreement or which Client indicates in writing to MAEDS
during the term of this Agreement as being specifically within the designation
plans for adoption and exploitation by Client, shall be, as between MAEDS and
Client, Client's property exclusively and will be given to Client at Client's request
or upon termination or expiration of this Agreement.
b. MAEDS undertakes to use all reasonable care in the handling and storing of
Client's materials but shall not be liable for loss, damage or destruction of such
materials or for any losses (consequential or otherwise) of any nature arising
from any loss, damage or destruction of materials.
5. Indemnification
a. Client is responsible for the accuracy, completeness and propriety of the
information that it provides to MAEDS concerning Client's products, services,
organization and industry. Client is responsible for reviewing all publicity or
other materials prepared by MAEDS and submitted to Client for approval under
this Agreement to confirm that all representations, direct or implied, are
supportable by objective data then possessed by Client, and to confirm the
accuracy and legality of the descriptions and depictions of the products and
services of Client and its competitors. Client will be responsible for securing all
required consents with respect of the use of all intellectual property contained in
any materials or data supplied by the Client to MAEDS.
b. To the extent allowed by Oklahoma law, Client will indemnify and hold MAEDS
harmless from and against all losses, damages, liabilities, claims, demands,
lawsuits and expenses, American Rule, that MAEDS may incur or be liable for
arising out of or in connection with any of the following:
i. Any publicity or other materials prepared or placed by MAEDS for Client,
or other services performed by MAEDS for Client (which services were
approved by Client);
ii. Use of intellectual property contained in any materials or data supplied
by or at the direction of Client to MAEDS; or
iii. Allegations that Client's activities violate or infringe upon the copyright,
trademark, patent or other rights of any third party, or that Client's
activities induce, promote or encourage the violation of or infringement
upon the rights of any third party.
c. MAEDS will notify Client of MAEDS's receipt of any notice, claim, demand or
service of legal process involving any matter which the Client has agreed to hold
MAEDS harmless, to the extent allowed by Oklahoma law, provided that failure
by MAEDS to so notify the Client shall not prejudice in any way MAEDS's rights to
be indemnified.
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d. MAEDS shall indemnify and hold Client harmless from and against all losses,
damages, liabilities, claims, demands, lawsuits and expenses including American
Rule that Client may incur or be liable for as a direct result of the negligence or
willful misconduct of MAEDS and/or its employees.
e. Client acknowledges that after any materials or information to be communicated
pursuant to this Agreement has been issued to the media or any other third
party, its use and dissemination is no longer under MAEDS's control. Client
further acknowledges that MAEDS will not be responsible for the accuracy of any
information published by the media or any other third party. Client agrees and
acknowledges that when issuing information pursuant to this Agreement MAEDS
is acting solely as the agent of Client.
f. To the extent allowed by Oklahoma law, the indemnity obligations of Client set
forth in this Agreement will be in addition to any liability Client may otherwise
have and these obligations shall be binding upon and inure to the benefit of any
successors, assigns, heirs, and personal representatives of Client, MAEDS, and
any other indemnified person.
g. The terms and conditions of this Section 5 shall survive any termination or
expiration of this Agreement.
6. Confidentiality
a. MAEDS, on behalf of itself and its employees, hereby covenants and agrees that
it:
i. Shall exercise reasonable care and caution to keep confidential all
proprietary information concerning Client's business and operations
which becomes known to MAEDS by reason of its services as
contemplated in this Agreement, and which information is clearly marked
"confidential" or specifically identified in writing as confidential
("Confidential Information"). Confidential Information includes, but is not
limited to, corporate plans, strategies, and specifications of economic
development improvements;
ii. Shall not disclose any Confidential Information to any person outside of
the employ of MAEDS, unless such disclosure is required in connection
with the performance of its services, and in such event MAEDS hereby
agrees to advise said third parties of the confidential nature of all
material and;
iii. Shall return to Client all Confidential Information in a tangible format in
its possession at the termination or expiration of this Agreement, except
that MAEDS shall be entitled to keep evidence of its work product.
b. Confidential Information shall not include the following:
i. Information that is in the public domain at the time of disclosure to
MAEDS or enters the public domain through no fault of MAEDS or its
employees.
ii. Non-confidential information that is already in the possession of MAEDS
or its employees at the time of the disclosure to MAEDS;
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iii. Information that MAEDS, or its employees, received from a third party; or
iv. Information that is required to be released in compliance with the
Oklahoma Open Records Act or any court order or other similar directive
having the force of law.
c. Both parties to this Agreement agree to keep confidential all information
received from the other party and which is intended to remain confidential, to
the extent allowed by law, unless and until it is mutually agreed to release such
information.
7. Construction
In the event an ambiguity or question of intent or interpretation arises, this Agreement
shall be construed as if drafted jointly by the parties, and no presumption or burden of proof
shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions
of this Agreement. The provisions of this Agreement shall be interpreted in a reasonable
manner to affect the intentions of the parties and this Agreement.
8. Governing Law
This Agreement shall be construed in accordance with and governed by the laws of
Oklahoma. Any dispute arising out of this Agreement shall be adjudicated in the courts of
Oklahoma, and MAEDS and Client hereby each agree that any notice or service of process upon
it by registered or certified mail (return receipt requested) at its address set forth herein shall
be deemed adequate and lawful.
9. Civil Rights
All parties to this agreement shall provide Client a copy of their Civil Rights Policy no
later than December 31, 2026.
10. Headings
Headings of sections within this Agreement are provided for convenience and reference
only. In the event of a conflict between a heading and the content of a section, the content of
the section shall control.
11. Entire Agreement
This Agreement represents the entire Agreement between the parties with respect to
the matters described herein and supersedes and cancels all prior contracts, agreements,
negotiations, discussions and understandings, whether oral or written. The provisions of this
Agreement may be waived, altered, amended or repealed, in whole or in part, only upon the
express written consent of the parties.
IN WITNESS WHEREOF, authorized representatives of the parties have executed this
Agreement as of the dates specified below:
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Dated: ________________________ Miami Area Economic Development Service, Inc.
________________________________________
By:
Dated: ________________________ City of Miami, Oklahoma
______________________________________
By:
Dated: ________________________ Miami Special Utility Authority
______________________________________
By:
____________________________________
City Clerk
City of Miami, Oklahoma
[seal(s)]
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA
and City of Miami for Fiscal Year 2026-2027
PRESENTER: Crystal Wyrick
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
City FY 2026-2027 06242026 - Needs Signed.pdf
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Transcript pages 81-100
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Sales Agreement Between MCFA and City
of Miami for Fiscal Year 2026-2027
PRESENTER: Crystal Wyrick
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
City Sales Commission Agreement FY 26-27 06242026 - Needs Signed.pdf
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on Resolution CC2026-09 Codification of the Miami, OK
Code of Ordinances to Include Supplement 24
PRESENTER: Misty Barnes
BACKGROUND:
• The City of Miami codifies their ordinances bi-annually
Title 11 of the Oklahoma Statutes, §14-108(A) provides that the governing body of a municipality may, from time
to time, authorize a codification of its ordinances and keep the same up to date by use of a loose-leaf system and
process of amendment.
• The resolution is filed with the Ottawa County Clerk. A copy of the resolution and the new supplement is sent
to the Ottawa County Court Clerk for their record.
STAFFS RECOMMENDATION:
Staff recommend approving the proposed resolution.
ATTACHMENT(S):
Resolution CC2026-09 Codification of Supplement 24 07212026.docx
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RESOLUTION NO. CC2026-09
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MIAMI, OKLAHOMA
DECLARING THE ADDITION OF LOOSE-LEAF SUPPLEMENT 24 TO THE PERMANENT VOLUME OF
MUNICIPAL ORDINANCES, INCLUDING THE BIENIAL SUPPLEMENT OF PENAL ORDINANCES,
AND NOTIFYING THE PUBLIC OF THE SAME.
WHEREAS, Title 11 of the Oklahoma Statutes, §14-108(A) provides that the governing body of a
municipality may, from time to time, authorize a codification of its ordinances and keep the
same up to date by a use of a loose-leaf system and process of amendment; and
WHEREAS, Title 11 of the Oklahoma Statutes, §14-110 requires the City to compile and publish
its biennial supplement of penal ordinances and to adopt a resolution notifying the public of
the same; and
WHEREAS, 11 O.S. §14-110 further requires that a copy of said resolution be filed in the office
of the County Clerk, assign the filed resolution a book and page number, and to deposit at least
one copy of the same in the county law library, with receipt of the same duly noted in writing
by the county law librarian; and
WHEREAS, 11 O.S. §14-109 states that a codification of municipal ordinances which includes all
penal ordinances is sufficient for complying with the codification requirement; and
WHEREAS, the City contracted with Municipal Code Corporation to compile a permanent
volume of municipal ordinances and biennial supplements thereof, and that the same has been
compiled and made ready for publication to the public;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MIAMI,
OKLAHOMA:
1. Loose-leaf Supplement 24 as provided by Municipal Code Corporation, is added
to, compiled with, and published as part of the codification of the permanent volume of
municipal ordinances, which includes all penal ordinances.
2. The public is hereby notified of the same.
3. The City shall file a copy of this Resolution in the office of the Ottawa County
Clerk, who shall assign the filed resolution a book and page number.
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4. At least one copy of the permanent volume of municipal ordinances and each
biennial supplement shall be deposited free of cost by the municipality in the Ottawa
County Law Library, and receipt of the same shall be duly noted in writing by the county
law librarian.
Passed and approved this _________ day of ____________, 2026.
ATTEST:
____________________________________
Mayor, Bless Parker
______________________________
City Clerk, Melissa Moore
______________________________
City Attorney, Misty Barnes
[seal]
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RECEIPT
WHEREAS 11 O.S. § 14-110 provides as follows:
"When a municipality has compiled and published its permanent volume or biennial supplement of
penal ordinances, the governing body of the municipality shall adopt a resolution notifying the public of
the publication. A copy of the resolution shall be filed in the office of the county clerk in each county in
which the municipality is located. The county clerk shall assign the filed resolution a book and page
number. At least one copy of the permanent volume and each biennial supplement shall be deposited
free of cost by the municipality in the county law library of each county wherein the municipality is
located, and receipt of same shall be duly noted in writing by the county law librarian. A copy of the
receipt may be filed with the county clerk who shall then assign a book and page number. The
permanent volume or biennial supplement of compiled penal ordinances shall be available for purchase
by the public at a reasonable price. Ordinances which have been compiled and filed in accordance with
this section shall be judicially noticed in all court proceedings. Provided, a court may consider a book
and page reference of the county clerk's filings as satisfactory proof of compliance so that judicial notice
may be taken of an ordinance.”
And
WHEREAS the City Attorney of the City of Miami, Oklahoma has filed and the County Clerk has recorded
a copy of Resolution # _________of the Mayor and City Council of Miami, Oklahoma, at Book ______
Page _________.
NOW, THEREFORE, the County Law Librarian gives receipt of one (1) copy of the codification of
municipal ordinances, which includes a file-stamped copy of the aforementioned Resolution #________.
Dated this _____ day of ________, 2026.
__________________________________
County Law Librarian
Ottawa County Courthouse, Miami, Oklahoma
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Discussion and Possible Action on Ordinance 2026-14 Amending Chapter 16 (Parks and
Recreation); Article I (In General); Section 16-4 (Reserved) of the Code of Ordinances;
Providing Severability; Providing for Conflicting Provisions; Repealing all Conflicting
Ordinances; and Establishing an Effective Date. This Ordinance Will Establish a Definition
of the Term "City Park"
PRESENTER: Misty Barnes
BACKGROUND:
The city has been discussing establishing a definition of a "City Park" for many years but the matter has never
been finished. Members of the police department have asked that this be done in order that they may have some
direction in enforcing laws with respect to the sex offender registry because the lack of a definition has created an
issue in determining what is and is not a prohibited area.
STAFFS RECOMMENDATION:
Staff recommends that the council approve the proposed ordinance.
ATTACHMENT(S):
2026.07.17 Parks def Ordinance.docx
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ORDINANCE NO. 2026-
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MIAMI,
OKLAHOMA AMENDING SEC. 16-4 (RESERVED) OF ARTICLE I (IN GENERAL) OF
CHAPTER 16 (PARKS AND RECREATION) OF THE CODE OF ORDINANCES;
PROVIDING SEVERABILITY; PROVIDING FOR CONFLICTING PROVISIONS;
REPEALING ALL CONFLICTING ORDINANCES; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, Article II, Section 6, subparagraph 2 of the City Charter provides that the
Council may “enact municipal legislation subject to limitations as may now or hereafter be
imposed by the Oklahoma Constitution and law,” and
WHEREAS, WHEREAS, Article 2, Section 6 of the Charter provides that the Mayor and
Council may enact municipal legislation; inquire into the conduct of any office, department or
agency of the City, and investigate municipal affairs, or authorize and provide for such inquiries;
appoint or elect its own subordinates, and create, change and abolish offices, departments and
agencies other than those established by law; and
WHEREAS, the Code of Ordinances, Chapter 16, PARKS AND RECREATION, Article
I, In General, Section 16-4, was repealed with the enactment of Ord. No. 2025-06, on July 1, 2025,
and now desires to rename and use said section to establish a uniform definition of the term "City
Park" for purposes of interpreting and administering the City's ordinances, policies, regulations,
agreements, and operations in order to promote consistency in the management, maintenance, and
use of City-owned and City-controlled recreational properties; and
WHEREAS, the City Council finds that it is in the best interests of the citizens of the City
of Miami to establish a clear and uniform definition of the term "City Park" in order to promote
the consistent interpretation and application of the City's ordinances, policies, and regulations,
provide certainty regarding the properties subject to park-related rules and restrictions, and ensure
the effective management, operation, maintenance, and protection of public recreational facilities
and open spaces for the benefit of the health, safety, and welfare of the public;.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MIAMI, OKLAHOMA:
Section 1 - Amendment.
Section 16-4 of the Code of Ordinances is enacted to read as follows:
Sec. 16-4 Parks Definition.
The term “City Park” means any real property, water area, recreational facility, open space,
trail, greenway, playground, athletic field, natural area, conservation area, or other land, structure,
improvement, or appurtenance that is owned, leased, or controlled by the City and has been
designated by ordinance or resolution of the City Council for park, recreational, conservation, open
space, cultural, educational, athletic, scenic, or similar public purposes.
The term includes, but is not limited to, playgrounds, sports complexes, picnic areas, splash
pads, dog parks, skate parks, trails, pavilions, buildings, shelters, restrooms, parking areas, and
any other facilities or improvements located within or appurtenant to such property.
A City Park may be open to the public generally or subject to posted hours, rules, permits,
reservations, fees, or other lawful restrictions established by the City.
The term does not include public streets, sidewalks, rights-of-way, utility easements or
facilities, municipal buildings, parking lots, or other City-owned property that has not been
designated by the City Council as a City Park.
No City-owned or City-controlled property shall be considered a City Park unless it has
been expressly designated as such by ordinance of the City Council.
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Section 2 - Severability.
If any provision, paragraph, word, section or article of this Ordinance is invalidated by any
court of competent jurisdiction, the remaining provisions, paragraphs, words, sections and chapters
shall not be affected and shall continue in full force and effect.
Section 3 - Conflicting Provisions.
If any provision, paragraph, word, section or article of this Ordinance conflicts with the
provisions of any other Ordinance, then the provisions of this Ordinance shall be deemed to have
superseded all conflicting provisions previously entered into effect.
Section 4 - Repealing Conflicting Ordinances.
That all other existing ordinances or parts of ordinances in conflict or inconsistent herewith
are hereby repealed to the extent of any such conflict or inconsistency and all other ordinances not
in conflict herewith shall remain in full force and effect.
Section 5 - Effective Date.
Pursuant to 11 O.S. §14-103, this Ordinance shall take effect thirty (30) days from its final
passage unless the City Council specifies a later date:
PASSED AND APPROVED this _______ day of ________________, 2026.
___________________________________
Bless Parker, Mayor
ATTEST: APPROVED:
_______________________________ ___________________________________
Melissa Moore, City Clerk Misty Barnes, City Attorney
96Packet Page 97
Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: Facilities - Approved Fee Waiver for OBI's Annual Boots & Badges Blood Drive Event
PRESENTER: City Council
BACKGROUND:
STAFFS RECOMMENDATION:
N/A
ATTACHMENT(S):
APPROVED FEE WAIVER - OBI 08032026-08042026.pdf
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Transcript pages 101-107
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: City Manager Report on Approved Budget Amendments
PRESENTER: City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
7 - City Manager-Approved Amendments - Reported to City Council 07212026.pdf
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Reported To Governing Body: Miami City Council
Reportable adjustments to the budget up to $20k, as required by Budget Resolution
FY: 25/26
Meeting
Reported Adj # Account # Account Name Rev Increased Exp Increased Description
Receipting and expending all proceeds from sale of
9/2/2025 CM26-01 115-431-431-2008 Street Materials/Supplies $ 9,525.00 $ 9,525.00
used stadium turf as surplused by the MCFA to the City
Cemetery using carryover in the Cemetery Care Fund
9/2/2025 CM26-01 761-433-431-2003 Vehicle & Equip $ 5,000.00
to repair equipment
300-442-441.3218 Let's Talk About It Grant $ 350.00 $ 350.00
Library receipting and expending $350 Let's Talk About
10/21/2025 CM26-002
300-442-441.3202 Genealogy Donation/Grant $ 350.00 $ 250.00 It Grant and $250 Genealogy Digitization Grant.
300-442-441-3250 Grants - Library $ 1,912.15 $ 1,912.15 Library receipting and expending $1,912.15 OK Dept of
Libraries Grant for travel reimbursement to attend
300-442-441-3250 Donation Expense - Lib $ 1,500.00 Assoc of Rural & Small Libraries Conference.
12/16/2025 CM26-003
Animal Control expending $1.5k of their carryover.
310-442-441-3250 Events - Dept $ 700.00
Sr Cntr receipting and expending $700 for OCI
310-442-441-3250 Misc Svcs & Chrgs $ 700.00 purchases (inv 124497).
Receipting and expending $4.4k from surplus auction
2/17/2026 CM26-004 001-421-421-2003 Vehicle & Equip $ 4,400.00 sale of PD motorcycles to help with purchase of PD
flock cameras and guns.
300-438-431-3220 Donations $ 5,000.00 Animal Control using $5k of carryover to attend
3/3/2026 CM26-005
302-460-461.3097 Events/Marketing $ 10,000.00 training.
In error, the Cemetery's original request to re-
encumber FY 24/25 funds in 231 CIP for their
columbarium project was too low and did not include
CM26-006 231-433-431-4010 Buildings $ 5,901.82 $ 5,901.82
enough to finish. The original request left nearly $6k
unused. This request is to use the remaining FY 24/25
funds for the project.
MCVB 310 Fund moving $2,377.85 to cover legal fees
CM26-007 783-460-461-3010 Professional Services $ 2,377.85 $ 2,377.85
in MDRA-Main St 783 Fund.
001-435-431-2008 Repair & Maintenance $ 14,231.49 $ 14,231.49 Receipting and expending funds for these reasons:
1. Facilities - insurance reimbursement for damage
4/21/2026 CM26-008
claim (Michael Longan) $14,231.49
Let's Talk About It Grant
300-442-441-3218 $ 350.00 $ 350.00 2. Lib - Let's Talk About It Grant $350
Exp
Moving budgeted merit/COLA funds to cover overages
Personnel in payroll for 07/01/25 raises:
CM26-009 Expenses in Funds: Personnel accounts $ 18,674.00 $ 18,674.00 1. From 001 GF to 310 Sr Cntr $8,900 ($8,900)
310, 511, 783 2. From 510 MSUA to 511 Stormwater ($1,907)
3. From 001 GF to 783 MDRA-Coleman ($5,267)
Receipting and expending Miami Public Schools
CM26-010 120-441-441-2008 Repair & Maintenance $ 6,000.00 $ 6,000.00 contract payment for Joe Pollock Field $6k to make
field improvements.
Library receipting & expending library grants and
300-000-387-1000 Library Grants $ 12,948.05 $ 13,798.05 donations
5/5/2026 CM26-011
120-000-386-1000 Parks Repair/Maint $ 4,800.00 $ 4,800.00 Parks receipting & expending Rotary gazebos donation
Airport moving money to cover the overage for the
231-434-431-4050 Machinery & Equip $ 204.41 $ 204.41 new terminal furniture.
6/2/2026 CM26-012
Animal Control using $5k of donations to conduct last
300-438-431-3200 Donation - MAS $ 5,000.00 $ 5,000.00 clinic of the FY.
Receipting and expending Dollar General Literacy
300-442-441-3079 Literacy Program $ 3,000.00 $ 3,000.00 Foundation Grant
6/16/2026 CM 26-013
Transferring PD donation monies from #347 PD Fund
001-421-421-3003 Communications $ 1,629.62 $ 1,629.62 to #001 GF to pay for FirstNet expenses
Sr Center receipting & expending Ottawa Tribe Casino
310-462-461-3020 Misc Svcs & Chrgs $ 5,663.56 $ 5,663.56 donations
7/21/2026 CM 26-014
Fire using county fire sales tax to cover higher than
300-422-421-2055 County Fire Sales Tax $ - $ 4,000.00 expected expenses
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Miami City Council Regular Meeting
MEETING DATE: July 21, 2026
AGENDA TITLE: July Sales and Use Tax
PRESENTER: City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Sales-Use Tax FY 26-27 Report pdf.pdf
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To: City Council, City Mgr, MAEDS/Chamber, Department Heads, Communications Mgr From: Jill Fitzgibbon
Subject: Unrestricted 3% Sales Tax Receipts
Date: 7/15/2026
FY 23/24 is the Best Yr
Monthly Diff
Diff 26/27 vs Monthly % Diff 26/27 vs
VS Best Yr
Last FY Diff Best Yr
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 %
JULY 431,524 452,111 422,849 529,427 552,066 579,189 601,846 598,237 601,108 607,060 5,952.51 0.99% 5,213.75 0.87%
AUG. 439,846 459,632 435,071 505,026 554,249 578,433 620,731 625,238 612,416
SEP. 433,834 416,298 448,756 513,030 552,132 608,510 602,897 574,594 616,827
OCT. 458,838 448,857 467,821 473,253 565,914 589,442 600,984 637,781 568,032
NOV. 445,192 457,437 439,176 517,605 572,479 562,387 585,341 562,657 583,841
DEC. 393,657 431,196 445,968 474,384 547,203 566,045 611,064 645,353 600,245
JAN. 451,280 469,377 451,546 517,396 575,243 602,885 598,081 613,601 617,378
FEB. 444,348 476,040 474,413 538,565 620,428 642,011 605,482 605,221 593,169
MAR. 418,289 408,511 406,764 521,521 478,887 523,423 560,954 545,397 590,769
APR. 426,205 417,232 434,588 496,382 594,393 582,361 615,996 556,969 574,575
MAY 464,833 451,037 463,331 613,687 632,652 640,612 637,792 603,637 615,006
JUNE 418,349 447,022 493,940 585,041 590,103 649,992 546,968 572,700 589,024
TOTALS 5,226,195 5,334,750 5,384,222 6,285,316 6,835,750 7,125,288 7,188,137 7,141,387 7,162,392 607,060 5,952.51 5,213.75
Current Yrly % Difference 0.99% 0.87%
Total 3%
Sales $ 174,206,512 $ 177,825,012 $ 179,474,068 $ 209,510,524 $ 227,858,325 $ 237,509,615 $ 239,604,562 $ 238,046,233 $ 238,746,385
This report now shows the Sales Tax by fiscal year and in the month it is received by the City. Sales Tax Top 3 Categories This Month:
Dec 2010 - is the 1st month of new .65% sales tax (total 9.5%) 1 Retail Trade 60.46%
Aug 2015 - Retention Rate to OTC was reduced from 1% to .5%. 2 Accommodation & Food S 16.68%
July 2022 - Began splitting the OTC Retention Fee between sales tax and street/stadium tax, in the past the 3% sales tax paid 100% of the fee. 3 Wholesale Trade 7.71%
1. Sales Tax is collected from the 1st - 31st of each month. 10-Yr Avg Non-
0.47%
2. Businesses have until the 20th of the following month to report the previous month's sales. covid Growth
3. Oklahoma Tax Commission releases the sales tax funds to the city on or about the 15th of the next month. Covid Growth 9.91%
Sales
Tax % 1.44% 2.08% 0.93% 16.74% 8.76% 4.24% 0.88% -0.65% 0.29%
Growth
Last 10-Yrs Sales Tax % Growth
(Covid Yrs FY 20/21 - 23/24)
18.00%
16.00%
14.00%
12.00%
10.00%
8.00%
6.00%
4.00%
2.00%
0.00%
/ 8 8/ 9 9/20 20/2 2 /22 22/23 23/2 2 /2 2 /26
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To: City Council, City Mgr, MAEDS/Chamber, Department Heads, Communications Mgr From: Jill Fitzgibbon
Subject: Unrestricted Use Tax Receipts
Date: 7/15/2026
FY 23/24 is the Best Yr
Monthly
Diff 26/27 vs Monthly % Diff 26/27 vs
Diff VS
Last FY Diff Best Yr
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 Best Yr %
JULY 32,431 39,122 38,049 66,883 74,736 77,386 92,405 74,961 76,509 96,930 20,420.05 26.69% 4,524.76 4.90%
AUG. 29,486 38,074 49,792 61,149 87,101 66,153 90,662 83,796 96,895
SEP. 31,531 39,338 54,434 69,932 65,016 77,858 97,629 91,072 93,611
OCT. 38,661 41,160 45,438 56,764 73,347 112,401 87,687 90,999 92,069
NOV. 32,571 41,657 50,026 69,198 69,237 42,566 107,564 85,248 83,117
DEC. 33,461 58,016 54,327 71,709 87,513 87,659 104,946 113,486 132,781
JAN. 37,303 54,336 58,671 72,255 104,103 100,989 98,113 94,573 112,374
FEB. 31,132 59,091 73,904 83,601 101,036 105,069 106,242 140,097 142,712
MAR. 35,707 37,952 42,631 65,965 64,619 63,652 81,537 74,661 58,207
APR. 37,190 43,706 53,716 63,990 74,360 73,145 87,330 90,477 86,912
MAY 43,161 45,075 54,436 108,356 96,235 97,812 107,002 92,740 100,966
JUNE 29,394 54,006 57,218 88,229 70,626 102,079 80,160 91,774 100,414
TOTALS 412,027 551,534 632,642 878,030 967,929 1,006,769 1,141,277 1,123,884 1,176,568 96,930 20,420.05 4,524.76
Current Yrly % Difference 26.69% 4.90%
Total Sales $ 11,288,403 $ 15,110,510 $ 17,332,658 $ 24,055,626 $ 26,518,616 $ 27,582,703 $ 31,267,851 $ 30,791,339
This report now shows the Use Tax by fiscal year and in the month it is received by the City. Use Tax Top 3 Categories This Month:
Aug 2015 - Retention Rate to OTC was reduced from 1% to .5%. 1 Retail Trade 70.75%
2 Wholesale Trade 8.13%
1. Use Tax is collected from the 1st - 31st of each month. 3 Transportation & Wareh 5.42%
2. Businesses have until the 20th of the following month to report the previous month's sales.
3. Oklahoma Tax Commission releases the use tax funds to the city on or about the 15th of the next month. 10-Yr Avg Non-
8.32%
covid Growth
Covid Growth 17.68%
Use Tax
% 28.9% 33.9% 14.7% 38.8% 10.2% 4.0% 13.4% -1.5% 4.7%
Growth
Sales tax and use tax are both types of taxes that
Last 10-Yrs of Use Tax % Growth are imposed on the sale of goods and services. The
(Covid Yrs FY 20/21 - 23/24) main difference between the two is that sales tax is
a tax on the sale of tangible personal property, while
45.0% use tax is a tax on the use of that property within a
state.
40.0%
35.0%
30.0%
25.0%
20.0%
15.0%
10.0%
5.0%
106Packet Page 107
To: City Council, City Mgr, MAEDS/Chamber, Department Heads, Communications Mgr From: Jill Fitzgibbon
Subject: Restricted .65 Sales Tax Receipts
Date: 7/15/2026
Diff 26/27 vs Monthly %
FY17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 Last FY Diff
JULY 94,069 98,557 92,178 115,411 120,346 125,491 130,400 129,618 130,240 131,530 1,289.71 0.99%
AUG. 95,883 100,196 94,842 110,092 120,822 125,327 134,492 135,468 132,690
SEP. 94,573 90,750 97,826 111,837 120,361 131,844 130,628 124,495 133,646
OCT. 100,012 97,836 101,971 103,155 123,354 127,712 130,213 138,186 123,074
NOV. 97,049 99,718 95,737 112,834 124,796 121,851 126,824 121,909 126,499
DEC. 85,814 93,998 97,218 103,412 119,286 122,643 132,397 139,827 130,053
JAN. 98,376 102,321 98,434 112,789 125,399 130,625 129,584 132,947 133,765
FEB. 96,865 103,773 103,419 117,403 135,249 139,102 131,188 131,131 128,520
MAR. 91,184 89,053 88,672 113,688 104,394 113,408 121,540 118,169 128,000
APR. 92,910 90,954 94,737 108,208 129,573 126,178 133,466 120,677 124,491
MAY 100,714 98,323 101,003 133,779 137,913 138,799 138,188 130,788 133,251
JUNE 90,642 97,448 107,675 127,535 128,638 140,832 118,510 124,085 127,622
TOTALS 1,138,090 1,162,925 1,173,711 1,370,143 1,490,133 1,543,812 1,557,430 1,547,301 1,551,852 131,530 1,289.71
Current Yrly % Difference 0.99%
Total Sales
$ 31,180,557 $ 31,860,970 $ 32,156,463 $ 37,538,155 $ 40,825,549 $ 42,296,233 $ 42,669,306 $ 42,391,795 $ 42,516,479
Represented
July 2022 - Began splitting the OTC Retention Fee between sales tax and street/stadium tax, in the past the 3% sales tax paid 100% of the fee.
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